Senior Finance Assistant

Senior Finance Assistant – Grantley Hall

Join to apply for the Senior Finance Assistant role at Grantley Hall. Nestled in the North Yorkshire countryside, Grantley Hall is a five‑star, 17th‑century property offering a blend of stately grandeur and contemporary luxury. As a leader in luxury hospitality, it was the first UK hotel to achieve Hospitality Assured World Class Status and also received a Two MICHELIN Key Distinction in 2024.

Key Responsibilities

Revenue Reporting and Control

• Produce, review and circulate daily revenue reports, ensuring completeness and accuracy
• Monitor and reconcile revenue streams across systems (PMS/POS/other revenue feeds)
• Investigate revenue variances and resolve discrepancies with relevant departments
• Maintain and reconcile sales ledger and guest ledger accounts
• Prepare routine revenue journals and adjustments in line with agreed controls
• Support preparation of weekly revenue summaries, flash reports and KPI inputs
• Assist in developing and improving revenue reporting processes and templates

Banking, Cash and Card Reconciliations

• Co‑coordinate daily banking processes and reconciliation routines
• Post bank statements and ensure timely resolution of differences
• Process and reconcile credit card payments (Visa/Mastercard/Amex)
• Maintain and reconcile clearing accounts and cash postings
• Prepare BACS/ad hoc payment documentation for approval and reconcile afterwards
• Support guest refund and customer refund processing within agreed limits

Purchase Ledger / AP and Supplier Management

• Matching and processing purchase invoices, ensuring accurate coding and approvals
• Ensure correct VAT coding of purchase invoices and compliance with VAT rules
• Process delivery notes and chase missing invoices
• Review supplier statements and resolve query items
• Correspond with vendors and respond to enquiries efficiently and professionally
• Support maintenance and control of the purchasing system
• Assist with aged creditors review and action planning

Month‑End and Reporting Support

• Complete monthly ledger reconciliations and provide supporting schedules
• Assist with month‑end close activities, including accruals and prepayments support
• Prepare variance analysis where required, highlighting risks and trends
• Provide supporting documentation for audits and internal reviews
• Ensure accounting records and finance systems remain accurate and up to date

Controls, Process Improvement and Team Support

• Assist with implementation and maintenance of financial controls and procedures
• Identify gaps, propose improvements and help drive process efficiency
• Act as a technical support point for Finance Assistants, sharing knowledge and guidance
• Support wider finance projects as required, including system or process changes
• Collaborate closely with finance colleagues and operational departments to maintain accuracy and timeliness
• Take ownership of assigned tasks and follow through to completion with minimal supervision
• Maintain confidentiality and professionalism when handling sensitive financial information

Key Skills, Qualities & Experience

• Strong written and verbal communication skills, able to liaise confidently across departments
• Excellent attention to detail and a high level of accuracy and integrity
• Strong analytical ability with experience in revenue reporting and reconciliations
• Proficient in MS Excel (including lookups, pivots, data checks) and Word
• Good working knowledge of accounting systems; Sage and Opera/POS/PMS knowledge desirable
• Experience in accounts payable, banking, ledgers and month‑end routines
• Previous experience in a senior finance assistant or equivalent role
• Hospitality finance experience within a 4/5 star environment desirable
• Finance qualification (AAT or equivalent) desirable, or qualified by experience
• Able to plan and prioritise workload, meet deadlines, and remain calm under pressure
• Proactive and solutions‑focused; identifies improvement opportunities and takes initiative
• Resilient and adaptable with a collaborative, supportive team approach

Benefits

• A monthly service charge – typically £2,400 annually
• 31 days holiday increasing to 33 days with length of service
• Access to earnings before payday (Wagestream)
• Free parking
• Complimentary meals when on duty
• Discounted modern and spacious live‑in accommodation
• Celebrating success! Company parties, winter award ceremonies and team events and incentives through the year.
• Team appreciation and wellbeing activities – Team member of the month awards, BBQs, ice cream van, team massages, competitions & prizes, seasonal gifts, flu jabs
• Grantley Hall discounts – 50% off food and 20% off beverage, £100 B&B for employees (£150 B&B for friends and family), 20% off spa and gift shop products
• Access to hundreds of exclusive employee benefits, rewards and discounts targeted specifically at the hospitality sector
• Discounted hotel stays with Pride of Britain hotels
• Complimentary bespoke uniform and annual shoe allowance
• Free sight tests for those eligible
• Onsite Team Gym with professional induction
• Refer a Friend Scheme where you can earn up to £1,000
• 24/7 Employee Assistance Support line and online portal supporting ‘mind, money, move, munch’
• Grantley Academy to support your development

Seniority level: Associate

Employment type: Full‑time

Job function: Finance; Industries: Hospitality

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