Operations Administrator

Job Title: Finance and Operations Administration

Location: Trowbridge

Salary: up to £23,000

Reference Number: 14264

Job Description

Recruit UK are working on an excellent opportunity for a Finance and Operations Administrator in Trowbridge to join a Financial Planning and Accountancy Firm

Responsibilities

• Process income through Adviser Office (IRESS database software) predominantly via EDI link and CSV files. Complete excel analysis of receipts for management reporting purposes.
• Review and maintain the Sales Ledger and investigate and resolve any charging queries with Insurers or Clients.
• Assist in monthly Management report preparation including reporting on New Business and Ongoing adviser charges, Client Assets under management, and other information required for compliance and reporting purposes.
• Assist in maintaining Adviser Office via Data Cleansing and Archiving modules.
• Assist with ad-hoc projects, including exporting data from Adviser Office using Query builder.
• Share effective working practices and be able to highlight where improvements can be made, working in conjunction with the Finance and Operations Manager and Client Relations Manager.
• Scan statements and other documents into Virtual Cabinet (document management software).
• Filing and other administrative duties including printed stationery stock record keeping and reordering.
• Have a detailed knowledge and understanding of the firm’s record keeping requirements.
• Have an understanding that the provision of advice to clients must be in a compliant manner as detailed in the firm’s Risk Plan.
• Comply with the Financial Services and Markets Act 2000 and the relevant FCA rules at all times.
• Comply with the relevant compliance, TCF, T&C and financial crime (anti-money laundering, data security, anti-bribery, fraud and corruption) procedures of the firm at all times.
• Follow appropriate ethical standards within the firm at all times.
• Ensure all dealings with clients and colleagues are carried out in a professional and courteous manner.
• Maintain all standards of performance as required by the firm as above at all times.

What’s in it for you

– Part time candidates will be considered.

Skills and experience required

• Experience of data processing using a back office system/database and extracting data/reports.
• Manipulating data in excel for management or compliance reporting purposes.
• Use of back office system such as Adviser Office or Intelliflo.
• Knowledge of Financial Services industry and products.

Our commitment to you

• Start every journey with a conversation to find out about you in depth.
• Provide honest feedback on where you fit in the jobs market.
• Use our network across the financial world to match you to your perfect position. Or if we think you already have it, we’ll tell you.
• Take a holistic mindfulness approach – career happiness is rarely just about the money.
• Cover the whole of the UK with a local touch through our regional teams.

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