Legal Personal Assistant

Personal Assistant (Private Client)

• Location: Leatherhead
• Job Type: Full-time
• Salary: £30-£32,000

Join a leading law firm in the Southeast known for its strong history and commitment to client service. We are looking for a Personal Assistant to support our Private Client team, ensuring optimal efficiency and contributing to our tradition of excellence.

Day-to-Day of the Role:

• Provide direct support to a team of four Private Client solicitors/fee earners, alongside two other part-time secretaries.
• Prepare correspondence and documents through audio-typing and word processing.
• Manage daily filing and the maintenance of client files in accordance with office procedures.
• Prepare mail and enclosures for dispatch and handle all copying needs.
• Schedule appointments, arrange meetings, and maintain up-to-date diaries for fee earners.
• Set up and clear conference rooms for meetings and provide refreshments as needed.
• Offer support to other secretaries and provide guidance to junior and temporary secretaries.
• Engage with clients both in person and over the phone in a professional and friendly manner.
• Maintain confidentiality of all firm and client documentation and information.
• Operate the firm’s case management system and undertake online form filling requirements.
• Continuously seek to improve the efficiency of the department and undertake additional duties as required.

Required Skills & Qualifications:

• Substantial previous legal secretarial experience, including at least 2 years in Private Client work.
• Advanced IT skills in relevant packages and fast touch typing skills.
• High levels of accuracy and professionalism in communication.
• Proactive approach to work, able to progress client matters without supervision.
• Ability to work to deadlines, cope under pressure, and effectively prioritise workloads.
• Excellent interpersonal and communication skills, sensitive to the needs of clients during distressing times.
• Demonstrates commitment to the firm and a genuine interest in legal work.

Benefits:

• Competitive salary with annual reviews and bonus schemes.
• 5% employer pension contribution and Death in Service benefit of 4x salary.
• Private medical cover, Life Assurance, and Company sick pay.
• Cycle to Work scheme, Employee Assistance Programme, and Health and Wellbeing initiatives.
• 25 days holiday plus Bank Holidays, with enhanced maternity/paternity leave and other leave benefits.
• Flexible/hybrid working options, sabbaticals, and study leave.
• Comprehensive opportunities for personal and professional development including a Trainee Solicitor Programme and extensive CPD programme.

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