Supply Chain Specialist

Job Description

Supply Chain Specialist

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Location: Hybrid in Cambridge

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Job Type: Initial 3 Month contract (highly likely to be permanent after initial contract)

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About the Role

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We are looking for a highly organised and proactive Supply Chain Administrator to join our growing team. In this role, you'll be responsible for supporting the end-to-end supply chain process, ensuring the efficient coordination of purchase orders, freight movements, inventory updates, and shipping documentation.

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This is an excellent opportunity for someone with strong administrative skills, supply chain knowledge, and a passion for delivering exceptional operational support in a fast-paced environment.

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What You'll Be Doing:

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As our Supply Chain Specialist, you'll play a key role in keeping our supply chain running smoothly by:

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Purchase Order Management

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• Accessing and updating purchase orders within Atlas for stock distribution.

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• Downloading and reviewing cockpit purchase orders to confirm quantities with internal stakeholders.

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Freight Coordination

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• Managing shipments from booking through to final delivery.

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• Obtaining freight quotations and coordinating with freight forwarders on vessel collections, sailing schedules, and estimated arrival times.

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• Ensuring shipments are delivered on time and in line with business requirements.

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Shipping Documentation

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• Preparing packing lists and commercial invoices using Excel templates.

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• Producing compliance documentation, including Certificates of Origin and declarations.

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• Creating and sending pro forma invoices and SAP delivery notes to the Commercial Operations team.

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Shipment Tracking

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• Monitoring shipments and updating production order schedules.

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• Maintaining accurate information within the ComOps cockpit, including stock availability, quantity changes, and shipment delays.

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• Providing regular ETA updates to internal stakeholders.

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Internal Collaboration

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• Liaising with UK and Rhein warehouses, freight partners, and internal departments.

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• Supporting warehouse teams with inbound stock enquiries.

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• Assisting the Commercial and Manufacturing teams with reporting, inventory updates, and operational support.

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Administration & Reporting

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• Maintaining accurate shipment records and filing documentation within Microsoft Teams.

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• Providing data to support supply chain reporting and analytics.

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• Undertaking additional administrative duties as required.

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You'll be successful in this role if you have:

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• Previous experience in a Supply Chain, Logistics or Operations Administration role.

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• Strong knowledge of freight operations and inventory management.

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• Experience using SAP for deliveries, stock allocation, or logistics processes.

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• Advanced Microsoft Office skills, particularly Excel, Outlook and Word.

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• Excellent organisational skills with exceptional attention to detail.

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• Strong analytical and problem-solving abilities.

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• Excellent communication and stakeholder management skills.

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• The ability to prioritise multiple tasks and adapt in a fast-paced environment.

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Qualifications

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• Experience working with SAP.

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• Proficiency in Microsoft Office, particularly Excel.

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• Experience within supply chain, freight, logistics or inventory management is highly desirable.

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Apply directly if you feel you are a good fit for the role!

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