Job Description
Responsibilities, Tasks & Requirements
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• To provide secretarial and administrative support service at MD/Director level and their deal teams
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• Complex diary management for the team, being able to anticipate issues in multi-time zones
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• Meeting Coordination
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• Anticipate, manage and co-ordinate European and International travel.
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• Compile expense reports in a timely manner.
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• Ability to prepare powerpoint presentations, excel and word documents for team members
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• Document production including preparation, printing and binding
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• General administrative support
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• Deacloud – assisting the team with interaction logging, maintaining accurate contact records, pipeline, creating and maintaining deal information
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• Assisting with KYC for onboarding of deals for the team
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• Assisting with client conferences and event management
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• Assisting the team with booking holidays through the edays system
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• Answering the telephone in a professional manner
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• Ad hoc project work as requested
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• Providing support and cover for other IB team assistants and reception cover as required
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• Assisting EAs with staff events and team led events
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Experience, Skills & Competencies Required
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• Excellent communication skills (written and oral)
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• Ability to work on own initiative and manage time effectively
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• Well organised and methodical approach
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• Flexible attitude
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• High level of interpersonal skills and a good team player
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• Good working knowledge of MS Office
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• Ability to use video conferencing and presentation facilities (training will be given)
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• Discreet, professional manner – maintain confidentiality on all aspects of workload
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• Approachable and partnership orientated to assist with all tasks throughout the London office
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