Executive Assistant

Job Description

Executive Team Assistant

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Global Financial Services Organisation

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London | Hybrid (4 days in the office)

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12 month contract, £300 per day PAYE

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We're recruiting for an experienced Executive Team Assistant to join the leadership support function of a leading global financial services organisation.

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This is an excellent opportunity to work closely with a senior executive team in a fast-paced, professional environment where you'll play a key role in ensuring the smooth running of day-to-day business operations.

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You'll be supporting senior stakeholders with complex diary management, travel coordination, events, onboarding and wider business initiatives, acting as a trusted partner who can anticipate priorities and keep everything running efficiently.

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Key Responsibilities:

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• Manage complex executive calendars across multiple international time zones.

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• Coordinate internal and external meetings, video conferences and leadership sessions.

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• Arrange international business travel, accommodation and itineraries.

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• Process expenses using Concur or similar expense management systems.

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• Organise team events, conferences, town halls and off-site meetings.

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• Support onboarding and induction of new team members.

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• Prepare presentations, reports and meeting documentation.

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• Act as the first point of contact for visitors and senior stakeholders.

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• Provide administrative support for business initiatives and ad-hoc projects.

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• Build strong relationships across business functions while handling confidential information with complete discretion.

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Skills & Experience:

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• Previous experience as an Executive Assistant, Personal Assistant or Senior Administrative Assistant supporting senior leadership.

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• Experience within Financial Services is essential, ideally for Global Asset Manager or Investment Banking Organisation.

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• Outstanding organisational and time management skills.

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• Ability to manage multiple priorities in a fast-paced environment.

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• Strong communication and stakeholder management skills.

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• Highly proactive with the ability to anticipate business needs.

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• Exceptional attention to detail and accuracy.

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• Advanced Microsoft Office skills, particularly Outlook, Word, PowerPoint and Excel.

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• Experience with travel booking and expense management systems such as Concur is desirable.

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• Professional, discreet and able to handle highly confidential information.

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