Executive Assistant

Job Description

Executive Assistant

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Bedwas, Caerphilly

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Up to £36,750 per annum + Profit Share Scheme

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About us

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CheckFire – serving the fire trade since 1975. With 50 years’ experience in the Fire Safety, nobody knows the trade better. We have established a proven track record of excellence and have earned the respect of our customers by delivering quality products and dependable service.

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As the market leader in the Fire Trade, we offer an unparalleled level of capability and reliability. Our stocks are enormous, our service is personal, and our promises are genuine.

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About the role

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This is a new and exciting opportunity to support our Board of Directors.

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This is a fast-paced and varied role that requires exceptional multitasking skills, strong attention to detail, and the ability to prioritise tasks across multiple projects. The Executive Assistant will provide high- level support to one of our Directors and act as a key point of contact for diary management, administrative support, and coordination of day-to-day business operations. This role also supports executive duties for the Board of Directors.

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Duties:

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• Act as a gatekeeper, coordinator and liaison across internal and external stakeholders

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• Proactively manage the Strategic Projects Director’s diary, appointments and meetings

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• Coordinate travel, accommodation and logistics for domestic and international travel

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• Act as key point of contact for diary management, administrative support, and coordination of day-to-day operations

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• Manage incoming communications, flagging urgent matters and drafting responses for approval as appropriate

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• Prepare agendas, take minutes, and follow up on action items from meetings as requested by the Strategic Projects Director

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• Assist in the planning and execution of special projects, tracking progress and ensuring deadlines are met

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• Handle confidential and sensitive information with discretion

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• Support with duties, including document control, email inbox management and associated activities

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• Ensure deadlines are met and reporting from other departments is received in a timely manner

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• Assist with interpreting and collating reports and updating strategic reporting dashboards

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• Approve invoices and expenses as and when required, as directed by the Strategic Projects Director

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Board Duties:

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• Organise Board meetings for shareholders, including venue and any arrangements needed e.g. lunch

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• Ensure completion of the Board pack and distribution to the Board members and non-executive directors

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• Ensure the agenda for the Board meeting is completed and circulated to all

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• Organise Shareholder meetings for Board members and strategic partner meetings as and when required

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• Support the Board with the collation and reporting of Strategic Risk reporting documentation. This will include managing SLT deliverables and ensuring risk reporting is updated and well-presented.

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Experience:

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The successful candidate should have:

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• Excellent organisational and multitasking skills, with the ability to prioritise effectively

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• Strong communication skills (written and verbal), confident in liaising with senior stakeholders

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• Proficiency in Microsoft Office (Word, Excel, Outlook) and task management software

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• A proactive, problem-solving mindset with high attention to detail and accuracy

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• Ability to work independently and manage multiple priorities under tight deadlines

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• The ability to research, digest, analyse and present material clearly and concisely

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• Confidential and trustworthy, organised with a methodical approach

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• Ability to perform tasks with precision and attention to detail and accuracy, resulting in minimal error

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Benefits:

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• 25 Days Holiday + Up to 4 for Christmas Shutdown + Bank Holidays

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• Profit Sharing – Earn a % of your annual salary (Paid quarterly dependant on financial results)

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• Access to EV Salary Sacrifice Scheme

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• Employee Assistance Programme (EAP) + Access to Virtual GP appointments for you and your family

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• Modern office spaces

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• Free parking

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• Employee engagement and wellbeing initiatives

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• Pension Scheme with Royal London

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