Executive assistant to director

Job Description

Executive Assistant to Directorn

Location: Llanelli, South Wales

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Salary: £28,000 – £30,000 per annum (dependent on experience)

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Hours: Full Time, Monday to Friday (40 hours per week)

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Company: T&M Group Ltd

About the Rolen

T&M Group Ltd is seeking a highly organised, professional, and proactive Executive Assistant to provide direct support to the Director across a diverse group of businesses operating within construction, civil engineering, grounds maintenance, facilities management, and property sectors.

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This is a fast-paced and varied position requiring exceptional organisational skills, attention to detail, and the ability to manage sensitive information with complete confidentiality. The successful candidate will become a key member of the leadership team, helping to ensure the smooth day-to-day operation of the Director's activities and wider business functions.

Key Responsibilitiesn

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• Managing the Director's diary, appointments, and travel arrangements.

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• Screening and prioritising emails, telephone calls, and correspondence.

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• Preparing professional reports, presentations, meeting minutes, and business documents.

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• Assisting with tender submissions, proposals, contracts, and commercial documentation.

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• Coordinating meetings with clients, suppliers, consultants, and stakeholders.

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• Monitoring actions arising from meetings and ensuring completion.

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• Managing confidential company records and maintaining filing systems.

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• Supporting recruitment, onboarding, and HR administration.

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• Assisting with company compliance documentation and certifications.

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• Liaising with internal departments to ensure tasks are completed efficiently.

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• Producing management reports and helping track key business performance metrics.

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• Providing general administrative support to the Director and senior management team.

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Essential Requirementsn

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• Previous experience as an Executive Assistant, Personal Assistant, Office Manager, or Senior Administrator.

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• Excellent written and verbal communication skills.

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• Strong organisational and time management abilities.

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• High level of discretion and professionalism.

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• Ability to work independently and prioritise workloads effectively.

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• Excellent Microsoft Office skills, particularly Word, Excel, Outlook, and Teams.

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• Ability to manage multiple projects simultaneously.

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• Full UK Driving Licence preferred.

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Desirable Experiencen

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• Experience within construction, engineering, utilities, facilities management, or property sectors.

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• Experience preparing tender documents, quotations, or commercial reports.

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• Familiarity with contract administration and project documentation.

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What We Offern

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• Competitive salary of £28,000–£30,000 per annum.

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• 28 days annual leave including bank holidays.

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• Company pension scheme.

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• Career development opportunities within a growing group of businesses.

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• Supportive and professional working environment.

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• Exposure to major infrastructure, construction, and commercial projects.

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• Opportunity to work directly alongside senior leadership and influence business growth.

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About Youn

You will be a highly motivated individual who thrives in a busy environment and takes pride in keeping operations organised and running smoothly. You will have a professional approach, excellent attention to detail, and the confidence to communicate with clients, suppliers, and senior stakeholders alike.

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• To apply, please submit your CV together with a covering letter outlining your experience and suitability for the role.

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