Job Description
Graphics Event Manager – Graphics Installation
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Spiro | Freelance
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This is Spiro, the brand experience agency for the NEW NOW™.
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Are you an experienced Project Manager from an exhibitions, conference, graphics production background? Do you thrive in fast-paced environments where attention to detail, stakeholder management and onsite delivery are critical to success?
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Spiro are currently recruiting for a Graphics Event Manager to join our Operations team. This role will focus heavily on graphics production, print installation management and onsite delivery for major conference and event projects.
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We’re looking for someone highly organised, commercially aware and confident managing multiple moving parts under strict deadlines — someone who can confidently liaise between clients, internal departments, production teams and onsite suppliers to ensure flawless execution.
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Who We Are
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Born from the legacy of marketing experts at GES and now part of the GES Collective, Spiro was created to meet the changing needs of today’s brand marketers.
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The brand experience agency for the NEW NOW™.
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We are a global community of strategists, thinkers, dreamers, creators, producers, innovators, builders, logistics experts and operations specialists who create powerful brand experiences around the world.
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By challenging the brief, embracing change and delivering innovative solutions, we help brands connect with audiences in meaningful ways — no matter how quickly the world evolves.
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What You’ll Be Doing
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- Managing event projects from initial brief through to onsite delivery
- Acting as the key liaison between clients, internal departments and external suppliers
- Managing graphics production schedules and working to strict print deadlines
- Coordinating print suppliers, installation teams and onsite contractors
- Overseeing the installation of printed media onsite
- Monitoring project budgets and tracking costs throughout delivery
- Working closely with design, technical design, logistics, production and account management teams
- Managing workflows via Monday.com production boards and Adobe Workfront proofing software
- Reviewing proofs, artwork specifications and installation details with exceptional attention to detail
- Managing transport, logistics and installation schedules
- Attending onsite builds, overseeing quality control and managing client expectations
- Supporting last-minute project changes and problem-solving under pressure
- Ensuring all produced items meet quality and brand standards
- Monitoring timelines and escalating risks proactively to avoid delivery issues
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What We’re Looking For
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- Minimum 4+ years’ experience within live events, graphics production or experiential projects
- Strong understanding of print production, graphics installation and print substrates/materials
- Experience managing event installations onsite
- Confident using Monday.com or similar project management/workflow platforms
- Highly proficient in Microsoft Excel and comfortable managing complex project trackers and budgets
- Strong organisational and stakeholder management skills
- Ability to manage multiple deadlines simultaneously in a fast-moving environment
- Excellent communication and client-facing skills
- Strong attention to detail and quality control mindset
- Commercial awareness with the ability to monitor budgets and cost impacts
- Ability to read and understand technical and visual drawings
- Experience using ERP, inventory or workflow management systems would be advantageous
- Flexibility to travel and work weekends where project schedules require
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Development & Benefits
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At Spiro, we invest in our people and provide the tools, support and opportunities needed to grow your career with us.
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We encourage internal progression and value individuals who bring energy, ideas and a collaborative mindset to the business.
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This is a freelance position offering a competitive salary dependent on experience, with an initial onboarding and learning period ahead of live event delivery.
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If you enjoy working in a fast-paced live events environment and take pride in delivering exceptional projects to the highest standard, we’d love to hear from you.
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