Executive Assistant / Personal Assistant – Real Estate

Job Description

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About the Company

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An established London law firm is seeking an experienced Executive Assistant / Personal Assistant to support senior lawyers within its busy Real Estate division.

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About the Role

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This is a varied and fast-paced position requiring an exceptionally organised, proactive and professional EA/PA. You will provide high-level support to senior stakeholders while helping the wider team operate efficiently and deliver an excellent service to clients.

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Responsibilities

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• Managing complex diaries, appointments and meeting schedules

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• Organising internal and external meetings, including preparing agendas and coordinating meeting materials

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• Arranging travel, accommodation and detailed itineraries

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• Managing correspondence, calls and competing priorities on behalf of senior lawyers

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• Producing, formatting and amending documents, reports and presentations

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• Supporting the preparation and management of legal documents and transaction-related materials

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• Opening and closing matters, maintaining electronic files and ensuring records remain accurate

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• Coordinating billing, time recording, expenses and invoice administration

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• Liaising professionally with clients, lawyers and other internal and external stakeholders

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• Monitoring deadlines and following up on outstanding actions

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• Assisting with business development activities, events and client meetings

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• Handling sensitive and confidential information with complete discretion

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• Providing additional administrative support to the Real Estate team when required

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Qualifications

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• Previous experience as an Executive Assistant, Personal Assistant or Legal PA

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• Experience working within a law firm is strongly preferred

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• Real Estate or Property experience would be a significant advantage

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Required Skills

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• Excellent diary management, organisation and prioritisation skills

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• Confident supporting senior stakeholders in a demanding professional environment

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• Strong written and verbal communication skills

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• Advanced knowledge of Microsoft Office, including Outlook, Word and PowerPoint

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• Accurate document-production skills and excellent attention to detail

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• A proactive, adaptable and solutions-focused approach

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• The confidence to manage multiple deadlines and anticipate the needs of the team

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• A professional manner and the ability to maintain strict confidentiality

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Preferred Skills

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This is an excellent opportunity to join a respected law firm and play an integral role within its successful Real Estate practice.

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Pay range and compensation package

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Please apply through LinkedIn for a confidential discussion.

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