Executive Project Assistant

Job Description

🧢 Role | Executive Project Assistant

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Salary | starting £30,000–£32,000 per annum for a four-day working week (£37,500–£40,000 FTE)

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Benefits | Hybrid working + four-day week + occasional travel opportunities (if you want them!)

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Location | near Ladbroke Grove, London – hybrid, with one day per week in the office

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⌚ Hours | Four days per week

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The opportunity

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This is not a traditional Executive Project Assistant role.

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Our client is a small, internationally connected and purpose-led organisation working across sustainability, fashion, textiles and responsible supply chains. It combines not-for-profit research and education with commercial exhibitions, partnerships, advisory services and consulting.

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They are looking for an exceptionally capable and proactive Executive Project Assistant to work closely with the CEO and senior team members, providing trusted day-to-day support while also coordinating strategic projects, partnerships and client deliverables.

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A key part of the role will be taking ideas, conversations and fast-moving verbal briefs and turning them into clear, polished outputs. These may include presentation decks, partnership proposals, client reports, project plans, meeting notes and grant applications.

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You will also join selected client and partner calls, identify actions and omissions, and make sure projects continue to move forward when the CEO and senior team are travelling.

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As a small business, roles naturally evolve, so a willingness to get stuck into new challenges and embrace changing directions is key.

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What you’ll be doing

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• Providing responsive and highly organised support to the CEO and senior team.

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• Turning meetings, calls and verbal instructions into clear actions and completed deliverables.

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• Producing high-quality presentation decks, proposals, reports and briefing documents.

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• Coordinating partnership and advisory projects from initial discussion through to delivery and follow-up.

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• Joining selected calls with senior clients, partners and stakeholders.

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• Tracking deadlines, actions, budgets, contracts and project documentation.

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• Preparing grant proposals and completing online funding submissions.

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• Coordinating internal colleagues, external contributors and client communications.

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• Raising invoices through Xero and following up on outstanding payments.

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• Supporting exhibitions, workshops and other client-facing activities.

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• Providing support with presentation design, graphics and digital content.

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The wider responsibilities may also include partnership delivery, curated exhibition content, event coordination and quality control of client-facing materials.

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About you

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You will be a self-starter who combines excellent judgement and communication skills with a practical willingness to get things done. You are likely to have:

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• Around two to four years’ relevant professional experience.

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• A background in consulting, professional services, executive support, client delivery or project coordination.

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• Exceptional written and spoken English.

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• Strong PowerPoint, Google Slides or equivalent presentation skills preferably Canva or other presentation and graphics knowledge.

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• The ability to turn incomplete or complex information into clear, persuasive documents.

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• Confidence communicating with senior clients and partners.

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• Excellent organisation, prioritisation and deadline-management skills.

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• Strong digital skills and the ability to learn new platforms quickly.

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• Commercial awareness and an understanding of professional client service.

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• The confidence to spot gaps, challenge constructively and act without waiting to be prompted.

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• A genuine interest in sustainability, responsible business or positive environmental and social change.

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Experience preparing grant applications, working in a Big Four or consulting environment, supporting international clients, or using Canva, Xero or Wix would be useful but is not essential.

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Why join?

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This is an opportunity to become a trusted member of a small, dynamic and ambitious organisation, working directly with the CEO and senior team and gaining exposure to major international brands, innovators and sustainability specialists.

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The role offers meaningful responsibility, varied and interesting work, and the opportunity to take projects from an initial conversation through to a finished output.

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