Commercial/ Procurement Assistant

Company Information

A growing and well-established UK infrastructure business is looking to appoint a Commercial & Procurement Assistant to support its commercial and procurement functions.

The business operates across the built environment and infrastructure sectors, delivering a range of complex projects and services. This is an excellent opportunity for someone with previous experience in rail, construction, civil engineering, facilities management or a similar environment who is looking to develop their commercial and procurement career within a supportive and professional team.

Role & Responsibilities

• Providing administrative and commercial support to the wider commercial and procurement teams




• Assisting with the procurement of subcontractors, suppliers, materials and services




• Supporting the preparation and issuing of purchase orders, subcontract documentation and procurement records




• Maintaining accurate commercial and procurement records and ensuring systems are kept up to date




• Assisting with the management and monitoring of supplier and subcontractor performance




• Supporting the commercial team with cost tracking, reporting and financial administration




• Assisting with the preparation of quotations, tenders and commercial documentation




• Monitoring purchase orders, invoices and supplier payments, identifying and resolving discrepancies where required




• Supporting the onboarding and approval of new suppliers and subcontractors.




• Liaising with suppliers, subcontractors and internal stakeholders to obtain pricing, delivery information and documentation




• Maintaining procurement schedules and ensuring key deadlines are met




• Assisting with contract and commercial administration




• Supporting the team with reporting, document control and general commercial administration




• Identifying opportunities to improve procurement processes, cost efficiencies and internal procedures




• Building strong working relationships with operational, commercial, procurement and project teams

Essential Skills

• Previous experience in a commercial, procurement, purchasing or contract administration role




• Previous experience working within a built environment such as rail, construction, civil engineering, facilities management or infrastructure




• Confident communicator with the ability to build relationships with suppliers, subcontractors and internal stakeholders




• Good numerical and analytical skills




• Strong IT skills, particularly Microsoft Excel and Microsoft Office




• Ability to manage multiple tasks and priorities within a busy environment




• Good understanding of commercial and procurement processes.




• Ability to work independently while also contributing effectively as part of a wider team




• A proactive, professional and commercially minded approach

Desired Skills

• Experience working within the rail or wider infrastructure sector




• Experience supporting subcontract procurement and supplier management




• Knowledge of construction, civil engineering or FM procurement processes




• Experience with purchase orders, invoices, quotations and cost tracking




• Understanding of NEC or other construction/infrastructure contracts




• Experience using ERP, procurement or commercial management systems




• Understanding of subcontractor onboarding, compliance and supply chain processes




• Previous exposure to tendering and competitive procurement exercises




• A relevant qualification in Commercial Management, Procurement, Quantity Surveying, Business or a related discipline




• CIPS or other relevant professional qualification would be advantageous

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