Project Manager

Job Description

The Project Manager is responsible for the planning, management and coordination of pharmaceutical projects from order receipt through to commissioning and handover, ensuring delivery of a quality product on time and within agreed budgets and margins.

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The role works closely with Sales, Production, Project Engineers, Designers, Technical, Automation, Finance, Purchasing, Customers and Subcontractors to successfully deliver projects and support continuous improvement of project management processes.

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Qualifications, Experience & Knowledge:

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• Relevant educational qualifications and/or experience in Engineering, Manufacturing, Management or Project Management.

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• Basic knowledge of production/manufacturing drawings.

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• Knowledge and experience of pharmaceutical equipment/products.

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• Understanding of how to plan, execute and monitor projects using proven project management methodologies.

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Key Responsibilities:

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Responsibilities include but are not limited to:

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Project Delivery & Coordination

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• Participate in sales handover and project reviews in accordance with company procedures.

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• Plan projects using company project management guidelines, including project tasks, milestones, critical path analysis and risk management.

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• Create and manage project programmes and major milestones, liaising with customers and internal stakeholders throughout the project lifecycle.

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• Attend contract kick-off meetings, including global travel where required.

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• Coordinate site surveys and provide on-site supervisory support when necessary.

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• Proactively drive projects forward and escalate risks or potential shortfalls with recovery plans as required.

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• Organise and monitor the work of project team members and subcontractors, ensuring delivery to plan and quality standards.

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Documentation & Compliance

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• Ensure timely delivery of drawings, schematics and project documentation for customer approval.

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• Ensure timely receipt and management of documentation from third-party vendors.

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• Ensure appropriate risk assessments are completed and mitigating actions implemented.

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• Maintain a safe, tidy and organised working environment and promote health and safety standards.

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Commercial & Financial Management

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• Identify and procure long lead-time items and equipment to meet project requirements.

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• Maintain or improve project margins and obtain authorisation for overspends where required.

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• Produce weekly project status and financial reports.

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• Report technical and financial inaccuracies identified within sales quotations.

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• Ensure timely invoicing in line with contractual milestones and payment schedules.

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• Provide forecasting and management information to support resource planning and future workload requirements.

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Continuous Improvement

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• Assist in the development of company procedures and project management systems to improve efficiency and project delivery.

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• Support sales and operations planning activities to help forecast and manage future workload requirements.

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• Plan and prioritise work effectively to meet business objectives and project deadlines.

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