Legal Assistant

Job Description

Legal Secretary/Administrator

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Location: Marlborough, Wiltshire

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Salary: £25,000–£32,000

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Our client is a prestigious specialist law firm based in Marlborough, known for its high standards, client-focused service and collaborative working environment. They are now seeking a capable and organised Administrator to support the smooth day-to-day running of the office and provide both administrative and legal secretarial support to the legal team.

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Key Requirements

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Education & Experience

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• Minimum GCSE English and Mathematics (or equivalent)

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• Previous experience in office administration or legal secretarial support, ideally within a law firm or professional services environment

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Skills & Attributes

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• Strong organisational skills with the ability to multi-task and manage time effectively

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• High attention to detail, strong proofreading skills and accurate document production

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• Confident using Microsoft Office, digital dictation and able to learn new systems quickly, including case or practice management software

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• Professional, discreet, and approachable with strong communication skills

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• Works well under pressure and adapts to changing priorities

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• Positive, proactive, and a team player

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Role & Responsibilities

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General Office Support

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• Answer calls, manage shared inboxes, schedule meetings and maintain office calendars

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• File, scan, copy and prepare routine documents, letters and correspondence

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• Monitor supplies and liaise with service providers

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Legal Secretarial Support

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• Provide day-to-day secretarial support to fee earners, including diary management, appointments, meetings and key deadlines

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• Prepare, format, proofread and amend correspondence, forms and legal documents, including work from templates or digital dictation

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• Produce document bundles and client packs, arrange signatures and ensure papers are filed and circulated correctly

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• Liaise professionally with clients, counsel, courts and other third parties, taking accurate messages and progressing routine queries

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• Assist with time recording, billing, expenses and other matter-related administration

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File & Data Management

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• Open, maintain and close client files and keep the Practice Management System up to date

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• Maintain accurate, GDPR-compliant records and complete conflict, identification and file-opening checks as required

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Team & Client Support

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• Provide flexible administrative cover across the team during busy periods and colleague absence

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• Greet clients, prepare meeting rooms and assist with office hospitality

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Conduct & Compliance

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• Handle all client information and documentation with strict confidentiality

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• Uphold the firm’s professional standards and follow internal procedures

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