Personal Assistant

Role Purpose

To provide secretarial and administrative support to UK Consultancy teamon a daily basis to ensure that their needs and the clients’ needs are met atall times. This role will be supporting the Midlands and South Building Consultancyteam.

Key Responsibilities

• An understanding of the teams’priorities including diary management. This involves organising travelarrangements, client and internal meetings, lunches and dinners.
• Organisation of internaland external events including client entertaining and network events
• Creation of Letters andPowerPoint presentations from scratch to a high standard
• Preparation of outgoingcorrespondence and various other document.
• Dictation typing,amending, formatting and binding reports
• Creatingagendas/collating all papers ahead of meetings
• Full management offiling/e-filing/archiving
• Meet and greet clients,including booking meeting rooms, equipment and organising refreshments as necessary
• Communicate with theteam, ensuring a high level of awareness of current priorities andwhereabouts
• Travel and expensesmanagement
• Administrative duties forthe business’ one team Charity Partner, Shelter in accordance with supportingthe Exec Director
• Other ad hoc tasks as andwhen required

Person Specification/Requirements

• Prior PA/Secretarial experience
• Experienceof working with internal/external clients
• Abilityto work proactively and co-operatively
• Abilityto prioritise and co-ordinate tasks efficiently ensuring all deadlines are met
• Pro‑activeand enjoys working autonomously and as part of a wider team
• Being ‘one step ahead’, i.e knowing where they need to be, when and with the rightpaperwork
• Maintainsa positive attitude towards routine tasks
• Accurateand exceptional attention to detail
• Extremelyprofessional and approachable whilst also being adaptable
• Understandsand appreciates the importance of using discretion
• Teamplayer who deals effectively with colleagues and clients
• ExcellentIT skills (Word, Excel, MS Outlook & PowerPoint) for the production of highquality documents, reports, correspondence, diary and email management
• Excellentcommunication skills, both verbally and in writing

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