Support the delivery of projects involving the design, supply, installation, and maintenance of commercial catering equipment. Assist with project administration, scheduling, document management, customer communications, and ensuring projects are completed efficiently and on time.
About the Employer
Vision Commercial Kitchens are one of the UK’s leading specialists in the design, supply and installation of commercial kitchen and bar equipment.
We have grown significantly over several years, developing a comprehensive infrastructure and client base. Our team have an in depth knowledge of varying styles of operation which gives us a real edge when it comes to understanding how a kitchen should look, feel and operate.
What You’ll Do
- Provide administrative support to Project Managers across multiple projects
- Coordinate and monitor project tasks, activities, and timelines
- Prepare, organise, maintain, and update project documentation and records
- Schedule and coordinate meetings, including preparing agendas and distributing minutes where required
- Arrange stock deliveries, transport, and logistics to project sites
- Track project expenses and assist with budget monitoring
- Raise purchase orders (POs), process invoices, and maintain accurate financial records
- Assist in preparation of payment applications and proactively follow up on outstanding payments
- Compile and prepare documentation requested by Project Managers and customers
- Assist with the preparation and submission of client quotations and proposals
- Create and maintain project progress reports and status updates
- Liaise with suppliers, customers, and internal departments to support project delivery
- Ensure project information is accurate, up to date, and easily accessible
- Support continuous improvement of project administration processes and procedures
Training Outcome
This role offers an excellent opportunity to gain hands-on experience in project administration and develop the skills required to progress into Project Coordinator or Project Manager positions in the future.
Skills Required
- Communication skills
- IT skills
- Attention to detail
- Organisation skills
- Customer care skills
- Problem solving skills
- Administrative skills
- Analytical skills
- Logical
- Team working
- Non judgemental
- Patience
- Time Management
Qualifications
- Essential – GCSE – English – Grade 4/C or above
- Essential – GCSE – Maths – Grade 4/C or above
Course Information
Course: Business administrator (level 3)
Level: 3
Route: Business and administration
Apprenticeship Level: Advanced
Working Arrangements
Working Week: Monday to Friday 9am – 5pm with a 45-minute lunch break.
Expected Duration: 1 Year 6 Months
Training Provider: HOPWOOD HALL COLLEGE
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