Receptionist

Job Description

Title: Colleague Host / Receptionist

n

Duration: 30 August 2026 – 28 May 2027 (Maternity Cover)

n

Location: GBR-CLIENT Dyce-BP, 1-4 Wellheads Avenue, Dyce, Aberdeenshire, AB21 7PB

n

Headcount: 1

n

Work Experience: Minimum 3Y – 5Y

n

n

Key Responsibilities

n

n
• Provide a professional and welcoming experience for all visitors, contractors, and colleagues.

n

• Manage reception activities, visitor queries, taxi bookings, and access requests.

n

• Coordinate meeting room bookings, catering arrangements, room setups, and hospitality services.

n

• Conduct regular meeting room, workplace, and floor inspections to maintain workplace standards.

n

• Deliver building orientation tours for visitors and new joiners.

n

• Support workplace services, including locker management, desk allocations, and employee queries.

n

• Create and manage car parking permits and EV registration requests.

n

• Order and maintain office supplies, stationery, paper stock, archive boxes, and workplace consumables.

n

• Create visitor and contractor access accounts using workplace and security systems.

n

• Report and monitor maintenance and facilities-related issues.

n

• Assist with workplace communications, signage, notices, and information displays.

n

• Support workplace events, visitor passes, and administrative activities.

n

• Prepare daily, weekly, and monthly occupancy, workplace, and security reports.

n

• Provide support at the workplace helpdesk and complete ad hoc administrative duties as required.

n

n

n

Desired or Preferred Experience and Technical Skills

n

n
• 3-5 years' experience in reception, customer service, workplace experience, office administration, or hospitality.

n

• Experience working in a corporate, client-facing environment.

n

• Meeting room management and coordination experience.

n

• Strong communication and stakeholder engagement skills.

n

• Excellent organisational skills and attention to detail.

n

• Ability to manage multiple priorities in a fast-paced workplace.

n

• Proficiency in Microsoft Outlook and other Microsoft Office applications.

n

• Experience using visitor management, access control, or workplace systems is advantageous.

n

n

Top 3 Must-Have Skills

n

n
• Exceptional customer service and front-of-house experience.

n

• Reception, office administration, or hospitality background.

n

• Strong communication skills with a high level of attention to detail.

n

n

n

Working Pattern

n

n
• Monday to Friday.

n

• 40 hours per week.

n

• Weekly rotating shifts:

n

• 7:00 AM – 4:00 PM

n

• 7:30 AM – 4:30 PM

n

• 8:00 AM – 5:00 PM

n

• Fully onsite in Dyce, Aberdeenshire.

n

• Flexibility may be required based on business needs.

n

n

n

What Makes This Role Attractive?

n

n
• Opportunity to work within a prestigious corporate workplace environment.

n

• Varied role combining reception, workplace experience, and facilities support responsibilities.

n

• Collaborative team environment with strong stakeholder interaction.

n

• Exposure to workplace operations, facilities management, and client-facing services.

n

• Potential future opportunities for high-performing individuals.

n

• Free on-site parking.

n

• Complimentary breakfast provided on-site.

n

n

…