Personal Assistant

Job Description

Personal Assistant – 6-Month Fixed-Term Contract

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We are currently recruiting for an experienced Personal Assistant to join an established Executive PA Support team within the insurance and financial services sector.

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This is an excellent opportunity for a proactive and highly organised PA to provide senior-level administrative and secretarial support in a fast-paced environment. This is supporting within the Chief Risk Officer's direct reports and their associated teams so experience supporting CRO would be beneficial.

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The Role

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You will provide high-quality support to senior stakeholders and their wider teams, ensuring the smooth and efficient running of day-to-day activities.

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Key responsibilities will include:

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• Managing complex diaries and coordinating multiple meetings

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• Arranging extensive domestic and international travel, including flights, hotels and detailed itineraries

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• Coordinating committee papers and ensuring deadlines are met

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• Preparing meeting documentation and ensuring information is distributed to relevant stakeholders

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• Managing internal and external calls and enquiries

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• Processing and recording expenses accurately and promptly

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• Maintaining holiday, sickness and absence records

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• Organising meetings, venues, catering and other logistical requirements

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• Providing cover for other PAs and EAs across the wider team

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• Handling sensitive and confidential information with professionalism and discretion

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• Proactively identifying issues and using initiative to implement effective solutions

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You will be confident working in a busy, professional environment and supporting senior stakeholders.

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You will ideally have:

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• Previous experience working as a Personal Assistant or Executive Assistant

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• Experience within insurance, financial services or a similar professional services environment

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• Strong Microsoft Office skills, particularly Outlook, Word, Excel and PowerPoint

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• Experience managing multiple diaries and competing priorities

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• Excellent written and verbal communication skills

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• Exceptional organisational skills and attention to detail

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• A proactive, can-do approach with strong problem-solving skills

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• The ability to manage confidential and sensitive information appropriately

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If you are an experienced PA looking for a new opportunity on a 6-month fixed-term contract, we would love to hear from you. PLEASE only applying if you have the relevant experience.

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