Personal Assistant

Job Description

EA/ PA

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Sector Charity

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Location Central London (Hybrid Working)

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Salary £38,000 per annum plus benefit

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Working Pattern: Full-time, Permanent (35 hour week)

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Are you an experienced Executive Assistant/ Personal Assistant who thrives in a fast-paced environment and enjoys supporting senior leaders? This is an excellent opportunity to join a collaborative and purpose-driven organisation where you will play a key role in ensuring senior leadership operates effectively and efficiently.

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We are looking for a highly organised and proactive professional who can manage complex schedules, coordinate meetings and events, and build strong relationships with a wide range of stakeholders. You will be comfortable handling sensitive information, adapting to changing priorities, and taking ownership of your work.

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About the Role

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As Executive Assistant, you will provide high-level support to senior leaders, acting as a trusted point of contact and ensuring their day-to-day activities run smoothly.

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You will manage complex diaries, coordinate meetings and travel, prepare documentation, organise events, and handle correspondence with professionalism and discretion. The role involves working with senior stakeholders across a complex organisational structure, requiring strong judgement, excellent communication skills, and the ability to quickly understand business priorities.

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Alongside supporting senior leaders, you will contribute to the wider administrative and operational activities of the team, helping to deliver an outstanding internal service.

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Key Responsibilities

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Executive Support

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• Serve as the first point of contact for allocated senior leaders.

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• Proactively manage busy and complex diaries, ensuring schedules are effectively coordinated.

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• Arrange meetings, appointments, travel, accommodation, and related logistics.

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• Review and prioritise incoming emails, correspondence, and telephone enquiries.

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• Draft, prepare, and coordinate documents, briefings, presentations, and schedules.

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• Support senior leaders in managing competing demands and priorities.

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• Organise and coordinate meetings and events, including venue booking, catering, and logistics.

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• Attend meetings when required and provide administrative support, including note-taking and follow-up actions.

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• Maintain confidentiality and professionalism when handling sensitive information.

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Team and Operational Support

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• Provide wider administrative support across the department.

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• Assist with the organisation of internal and external meetings, both online and in person.

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• Process invoices and expenses against agreed budgets.

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• Ensure compliance with data protection requirements and organisational policies.

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• Collaborate with colleagues to provide cover and support when required.

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• Undertake additional responsibilities appropriate to the role.

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Essential Skills and Experience

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• Proven experience supporting senior leaders as an Executive Assistant or Personal Assistant.

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• Strong diary management experience, balancing multiple priorities and deadlines.

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• Experience organising meetings, events, travel, and logistics.

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• Excellent organisational and time management skills.

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• Strong communication and interpersonal abilities.

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• Experience handling confidential and sensitive information.

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• Ability to work independently, use initiative, and exercise sound judgement.

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• Comfortable working under pressure and adapting to changing priorities.

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• Experience processing invoices and working with budget information.

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• Advanced Microsoft Office and Microsoft 365 skills, including Outlook, Word, Excel, PowerPoint, Teams, SharePoint, and OneDrive.

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• Ability to build strong professional relationships with a diverse range of stakeholders.

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• Experience working within a complex organisation, membership body, charity, public sector

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• Experience supporting leaders within governance-focused environments.

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Benefits

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• Hybrid working with a typical pattern of three days in the office and two days working remotely.

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• Flexible working arrangements through a flexi-time scheme.

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• 25 days annual leave, increasing with service.

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• Bank holidays plus additional days over the Christmas and New Year period.

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• Pension scheme.

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• Season ticket loan after successful completion of probation.

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• Ongoing training and development opportunities.

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If you are an organised, adaptable, and relationship-focused Executive Assistant looking for your next challenge, we would love to hear from you.

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