Human Resources Assistant

This role is considered to be in regulated activity and will involve contact with children as part of the day-to-day working environment. The role involves minimal unsupervised contact with children.

Contract

Fixed-term, 1 st September 2026 to 31 st August 2027

Hours

Part-time, 15 hours per week – Monday, Wednesday and Thursday

Purpose of the Job

To provide essential administrative and operational support to the HR and Recruitment team,ensuring smooth processes, employee support, and compliance.

Main Duties & Responsibilities

• Assist with day-to-day HR operations, including maintaining employee records in line with policy and GDPR, updating and maintaining HR databases, and handling confidential information securely
• Assist the HR team with scheduling, documentation, and communications, including starters, changes, leavers, salary letters, and referencing
• Monitor the HR mailbox, and respond to minor employee queries signposting employees or managers to appropriate policies and procedures or escalated to the relevant specialist
• Assist with absence management through entering employee absence data and running reports
• Liaise with Payroll over system queries, escalating where required
• Administer our core benefits, as required
• Support the recruitment and onboarding processes through the provision of administrative support including collating interview packs/documents, scanning documents, supporting with induction etc.
• Assist with the organisation of training events and annual activities such as Occupational Health Screening
• Assist with the organisation of employee engagement activities, benefits enrolment events, and recognition programmes
• Facilitate communication between HR and other departments, scheduling meetings, and providing updates on HR initiatives, contributing to the smooth workflow and information flow
• Assist with HR projects, as required

Other duties & responsibilities

• Maintain employee confidentiality, always
• Work effectively as a member of the HR team, communicating information efficiently and effectively to team members as required
• Comply with GDPR guidelines
• Develop and maintain good working relationships with key stakeholders
• Accept ownership for timely completion of tasks, within deadlines
• Promote and share a good working environment; one of mutual respect and trust
• Attend and contribute to team meetings

General

• Exemplify the school values of Humility, Engagement and Kindness, and demonstrate the appropriate and expected behaviours
• Promote, monitor and maintain health, safety and security in the workplace, through adherence to the relevant policies and procedures
• Contribute to the protection and welfare of children and young people, as appropriate, in accordance with any agreed policies and/or guidelines, reporting any issues or concerns to the DSL
• Adhere to all other relevant school policies and procedures
• Support the management team by performing other reasonable duties as required
• Work as part of a team and support other members to meet objectives
• Attend staff meetings and INSET as required
• Partake in the school’s appraisal process
• Undertake all mandatory training, as required

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