Personal Assistant to the Executive Team

Job Description

PA to the Executive Team

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A local authority is looking for an experienced PA to the Executive Team to provide high-quality administrative and executive support to the Chief Executive and Strategic Directors.

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The Role

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You will provide a professional and confidential support service, including:

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• Managing diaries and appointments for the Chief Executive and Strategic Directors

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• Monitoring and managing emails and correspondence

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• Drafting letters, correspondence, reports and other documents

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• Organising meetings, events, visits and travel arrangements

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• Preparing presentations using Microsoft PowerPoint

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• Taking and producing accurate meeting minutes

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• Providing project office support for corporate projects

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• Acting as a key point of contact for Elected Members, MPs, employees, members of the public and external organisations

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• Supporting the preparation of Cabinet and Council reports

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• Assisting with Freedom of Information requests and complaints

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• Maintaining electronic filing systems and handling confidential information

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• Raising purchase orders and processing/approving payments where required

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• Providing administrative support to the Leader and Cabinet Members when required

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About You

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You will need:

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• Experience in a senior administrative, PA or executive support role

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• Experience managing diaries, correspondence and confidential information

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• Strong written and verbal communication skills

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• Excellent organisational skills and the ability to work to tight deadlines

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• Experience producing documents, reports and meeting minutes

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• Strong knowledge of Microsoft Word, Excel, PowerPoint and Teams

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• The ability to communicate professionally with senior leaders and a wide range of internal and external stakeholders

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• Excellent attention to detail, including proofreading and correcting documents

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• A professional, confident and highly organised approach

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• Knowledge or understanding of Local Government would be advantageous

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• A relevant qualification at Level 3 or equivalent

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