Administrative Assistant

Job Description

Administrative Assistant

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Location: North London

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Hours: Full-time, Monday to Friday (8:00 AM – 4:35 PM)

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About the Organisation

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This role sits within a long-established and prestigious British heritage organisation that supports nationally significant institutions, public-sector bodies, and international clients. The organisation is known for its professionalism, precision, and commitment to maintaining high standards across all operational and administrative functions.

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Working across multiple national contracts and internal departments, the team manages a wide range of documentation, scheduling, correspondence, and workflow coordination — making this an excellent environment for someone who enjoys structured, detail-focused, and varied administrative work.

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The Opportunity

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As an Administrative Assistant, you will play an important role in supporting day-to-day operations and ensuring administrative processes run smoothly and efficiently. You will work closely with senior colleagues, contributing to the upkeep of accurate records, preparing documentation, and handling a variety of routine and project-based administrative tasks.

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While prior experience is valuable, the organisation is equally focused on hiring someone with the right mindset: organised, detail-oriented, proactive, and reliable. Full training will be provided across internal systems and workflow processes.

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There is genuine long-term potential for the right person to grow into a more senior administrative, operational, or coordination-focused role.

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Key Responsibilities

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Administrative & Documentation Support

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• Maintain accurate and well-organised records across internal systems and shared databases.

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• Prepare, format, and update documents, spreadsheets, and reports.

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• Organise and maintain digital filing systems, ensuring information is accessible and up to date.

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• Assist with routine reporting, creating summaries, logs, and checklists.

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Team & Operational Coordination

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• Support internal teams by gathering information, preparing materials, and coordinating routine tasks.

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• Track outstanding actions, deadlines, and project milestones.

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• Liaise with colleagues across multiple departments to facilitate smooth operations.

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• Assist in the preparation of meeting materials, agendas, and notes.

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Office & Administrative Tasks

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• Manage inboxes, calls, and general correspondence as required.

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• Support in scheduling appointments, coordinating diaries, and arranging internal meetings.

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• Help maintain organised office processes, supplies, and shared resources.

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• Provide general administrative support to senior operations and management staff.

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Systems & Data Management

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• Input, update, and verify data across spreadsheets, logs, and internal platforms.

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• Support quality control processes, ensuring information is consistent and accurate.

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• Help maintain reference numbers, codes, and organisational identifiers in line with internal processes.

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Essential Skills & Experience

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• Background in administration, office support, data management, or similar structured work.

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• Excellent attention to detail and a strong commitment to accuracy.

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• Highly organised with the ability to manage multiple tasks and deadlines simultaneously.

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• Confident using Microsoft Office (especially Excel), shared drives, and digital file systems.

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• Clear written and verbal communication skills.

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• Proactive, dependable, and comfortable working both independently and within a small, fast-paced team.

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• Able to handle sensitive or confidential information with discretion.

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What the Organisation Offers

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• Structured onboarding and full training across internal systems and administrative workflows.

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• Clear progression opportunities into senior administrative or operations roles.

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• 25 days’ annual leave plus bank holidays.

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• A collaborative, supportive, and professional working environment.

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• The opportunity to work with an organisation trusted by high-profile national institutions.

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