Scheduling Administrator

Role – Scheduling Administrator

Type – Contract inside IR35 Umbrell

Contract Length: 6 month contract

Location: Gloucestershire (Onsite 3 day a week)

We are looking for an organised and proactive Planning and Scheduling Administrator to join our Academic Services team. This is a key role responsible for the effective planning, scheduling, and coordination of training programmes to ensure a seamless and high-quality learning experience for our customers.

Working closely with Training Delivery teams and internal stakeholders, you will play a vital part in ensuring courses are accurately planned, resources are booked, and schedules are delivered efficiently and on time.

Key Responsibilities

• Plan, schedule, and programme training courses in line with business objectives
• Input, manage, and maintain course bookings using internal systems (e.g., Celcat)
• Coordinate staffing requirements, including booking core staff and associate tutors
• Ensure all schedules are completed 6–8 weeks in advance of course start dates
• Identify and resolve scheduling clashes, resource shortages, or conflicts
• Liaise with Training Delivery Team Leaders to agree priorities and timelines
• Manage amendments and enquiries within defined service levels (typically within 5 working days)
• Produce timesheets and ensure accurate processing of tutor payments
• Maintain clear and consistent communication with internal stakeholders
• Support onboarding of trainers and contribute to continuous improvement across scheduling processes

What We’re Looking For

• Strong administrative experience with excellent attention to detail
• Proven ability to build positive working relationships across teams
• Excellent organisational skills and ability to manage competing priorities
• Confident communicator, both written and verbal
• Proficiency in Microsoft Office (especially Excel) and ability to learn new systems quickly
• A proactive, solution-focused mindset with the ability to think on your feet
• Flexible approach to support business needs, including occasional weekend work

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