Administrative Assistant

We are looking for a motivated and organised Administrative Assistant to join our Banking & Finance team in London.

Working closely with our Practice Support Executives (PSEs) and fee earners, you will provide high-quality administrative support across a broad range of activities, helping the team deliver a high-quality service to our clients.

The role is focused on process-driven tasks, finance and matter administration and general office support, ensuring work is completed accurately, efficiently and within agreed timescales.

This is a great opportunity for someone who enjoys working as part of a collaborative team and is looking to develop a long-term career in legal administration within a leading international law firm.

Key Responsibilities

Financial and Matter Administration

• Support Practice Support Executives with the billing process, including creating matter transaction reports and using the firm’s billing system (3E) where required.
• Assist fee earners with the timely completion of time recording in Intapp Time.
• Process expenses and invoices using Emburse.
• Provide general financial administrative support, including completion of requisition forms.
• Submit ad hoc searches using Intapp Open, ensuring all required information is completed accurately.
• Monitor the progress of matter administration activities, including following up on conflict searches and other requests where required to ensure matters are progressed in a timely manner.

Organisation and Planning

• Coordinate routine diary appointments and meetings.
• Book meeting rooms, video conference facilities and other meeting requirements.
• Manage work allocated through the BigHand Workflow system and monitoring and following up on any pending actions.
• Arrange domestic and international travel using the firm’s designated travel provider.
• Maintain electronic filing within iManage in accordance with firm procedures.
• Liaise with Business Services teams to resolve routine administrative queries and support day-to-day business operations.

Business Development and Client Relationship Management

• Support the maintenance of client relationship management systems, including Interaction and Radar.
• Assist with the administration of client events, seminars and marketing activities in conjunction with the Business Development team and Practice Support Executives.

General Administration

• Prepare engrossments and supporting documentation, including producing, copying, scanning and printing documents.
• Liaise with Facilities to order stationery, business cards and other administrative supplies
• Provide general administrative support to the Projects team as required.

Skills and Experience

The selected candidate will show:

• Solid attention to detail and accurate typing skills, with a strong focus on producing high-quality work.
• Solid written and verbal communication skills.
• Solid proofreading skills, with a commitment to checking work thoroughly before submission to ensure instructions have been followed and work is complete and accurate.
• Strong organisational and time management skills, with the ability to prioritise competing tasks effectively and meet agreed deadlines.
• An initiative-driven approach, taking ownership of tasks through to completion.
• Good IT skills, including Microsoft Outlook, Word, Excel and Teams.
• The ability to learn new systems quickly.
• The ability to follow established processes and procedures accurately.
• A flexible and adjustable approach, with the ability to respond positively to changing priorities.
• The confidence to work with minimal supervision whilst recognising when guidance or support is required.
• A collaborative approach, with a willingness to support colleagues and contribute to the wider goals of the team.
• A positive attitude towards feedback and continuous learning.
• The ability to stay professional, professional and reliable when managing competing priorities.
• Demonstrates professionalism and exercises discretion when handling confidential and sensitive information.
• Previous administrative experience within a busy legal, finance or professional services environment would be beneficial but is not essential.
• At Dentons, collaboration, innovation and high-quality client service are at the heart of everything we do. As an Administrative Assistant within the Banking & Finance team, you will receive ongoing training and support, gaining valuable experience across a wide range of legal administrative and finance processes while working alongside experienced colleagues in a supportive and inclusive environment.

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