Location: EdinburghContract: 12-Month Fixed-Term ContractSalary: 31,500+
Reed is delighted to be partnering with a leading professional services organisation to recruit an experienced Personal Assistant for a 12-month fixed-term contract based in Edinburgh.
This is an excellent opportunity for a highly organised and proactive individual to join a busy and collaborative team, providing comprehensive PA and secretarial support to a group of senior professionals. The successful candidate will play a key role in ensuring the smooth running of day-to-day operations, delivering exceptional administrative support within a fast-paced environment.
The Role
As a Personal Assistant, you will provide effective and efficient support to fee earners and colleagues across the wider business. You will be responsible for managing a varied workload, balancing priorities and ensuring deadlines are met while maintaining the highest standards of accuracy and professionalism.
Key Responsibilities
- Producing and amending correspondence, reports, presentations and complex documentation.
- Supporting the preparation and submission of court and legal documentation where required.
- Drafting communications on behalf of senior stakeholders.
- Managing complex diaries, meetings, room bookings and travel arrangements.
- Coordinating meeting logistics, including technology, catering and minute-taking where required.
- Monitoring and managing inboxes, ensuring prompt action and organisation of correspondence.
- Supporting client and matter opening and closing processes, including compliance-related administration.
- Assisting with billing processes, invoice production and financial administration.
- Processing expenses and maintaining accurate records.
- Managing document filing, scanning and storage requirements.
- Maintaining client and contact databases, ensuring information is accurate and up to date.
- Liaising with internal departments including Finance, Facilities, IT, Marketing and Business Development.
- Providing wider support to colleagues and teams as business requirements dictate.
About You
To be successful in this role, you will demonstrate:
Essential Skills & Experience
- Previous experience in a Personal Assistant or Executive Assistant role.
- Experience supporting professionals within a litigation or legal environment.
- Excellent organisational and time-management skills.
- Strong attention to detail and a commitment to accuracy.
- Exceptional written and verbal communication skills.
- Ability to manage multiple priorities and meet tight deadlines.
- Proficiency in Microsoft Office, including Word, Excel and PowerPoint.
- A proactive and flexible approach to supporting a busy team.
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