Office Administrator

Job Description

In-house Shipping Company in London.

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The ideal candidate will be someone who is both positive & professional as well as proactive, loyal and discreet. Someone well-organised and efficient with a keen eye for detail and the ability to occasionally support the administrative needs of the Shipping Team and the requirements of the owning family. The team need an individual with a great work ethic & a humble attitude towards the many varied duties they may be asked to carry out.

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POSITION REQUIREMENTS

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• Oversee and coordinate all office administrative activities and operations, ensuring smooth day-to-day office operations and compliance with company procedures.

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• Manage the reception area including welcoming guests, answering phone calls and handling all company correspondence

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• Manage office supplies inventory and orders, as well as supplier contracts and service agreements with office vendors, ensuring cost efficiency, timely renewals and uninterrupted service.

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• Coordinate meetings, catering requirements, travel arrangements and accommodation bookings.

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• Serve as the main point of contact for organising health & safety audits and liaise with building management, ensuring compliance and effective management of building related matters

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• Support onboarding activities of new hires and interns

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• Process invoices in SAP and keep track of payments

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• Act as the primary point of contact for office related service requests and IT related issues, coordinating maintenance activities and emergency issues.

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• Manage and maintain industry subscriptions, ensuring accurate account information, timely/negotiated renewals, and uninterrupted service

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CANDIDATE PROFILE

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• Previous experience in a similar role, supporting various functions, in a well-established and organised office/company

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• A University degree will be considered an asset

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• Fluency in both written and verbal communication in English

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• Proficient in Microsoft Office

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• Flexible and effective time management and ability to prioritise tasks and meet deadlines

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• Strong organisational skills

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• Attention to detail and problem-solving skills

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• Excellent communication and interpersonal skills, and the ability to network effectively with a wide range of people on every level

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• Self-motivated and trustworthy

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• Ability to learn on the job and adapt to changes

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• Must be able to work in office 5 days per week

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REMUNERATION PACKAGE

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• Competitive compensation package including performance related annual bonus

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• Pension plan and medical scheme

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• A high standards working environment that supports learning and development opportunities

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If this role aligns with your background and expertise, please do not hesitate to get in touch.

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