Personal Assistant

Job Description

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Are you an experienced PA or Executive Assistant with previous litigation experience?

n We are currently recruiting for an exciting 12-month fixed-term PA opportunity based in Edinburgh.

n This is a fantastic opportunity for an experienced PA to provide high-quality, proactive administrative and secretarial support within a busy and professional working environment.

The Role

n The successful candidate will provide effective and efficient PA support, managing a varied workload and ensuring that all tasks are completed accurately and within required deadlines.

n The role will involve supporting senior colleagues with diary and inbox management, document preparation, meetings, travel arrangements, client communication and financial administration.

Key Responsibilities

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• Provide comprehensive PA and secretarial support to senior colleagues.

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• Prepare, format and proofread correspondence, documentation and presentations.

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• Draft correspondence and documents on behalf of senior colleagues.

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• Produce and amend large and complex documents, including using track changes and document comparison tools.

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• Assist with the preparation of relevant documentation for court when required.

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• Manage busy diaries, arrange meetings and coordinate meeting requirements.

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• Organise meetings, including rooms, technology, catering and attendees, and take minutes where required.

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• Manage inboxes and correspondence, including providing cover during periods of absence.

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• Manage client and matter administration, ensuring relevant processes and documentation are completed accurately.

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• Liaise with internal departments to coordinate finance, IT, facilities and other administrative requirements.

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• Support billing and invoicing processes, including dealing with queries and purchase orders.

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• Process expenses and assist with accurate time recording.

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• Arrange travel, accommodation and detailed itineraries.

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• Maintain accurate client and contact information.

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• Assist with filing, scanning, document management and archiving.

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• Build and maintain effective working relationships with colleagues, clients and external contacts.

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• Provide wider administrative support as required.

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• Undertake ad hoc administrative duties and projects when required.

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About Youn n

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• Previous experience as a PA or Executive Assistant.

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• Previous litigation experience is essential.

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• Excellent organisational and time-management skills.

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• Strong attention to detail and a high level of accuracy.

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• The ability to manage competing priorities and work effectively to deadlines.

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• Excellent written and verbal communication skills.

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• A proactive and flexible approach.

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• Strong IT skills and confidence using Microsoft Office and other business systems.

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• The ability to work independently while also contributing effectively to a wider support function.

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For more information please reach out to Codie Smith at Pertempsn

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