Operations, Finance & Project Management Associate

Job Description

Location: City of London, London

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Working Pattern: Full-time, in-person

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Level: Graduate / Entry Level

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Company: Quix Labs

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About Quix Labsn

Quix Labs is a fast-growing health technology company working at the intersection of healthcare, technology and community pharmacy.

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As we continue to scale our UK operations, we are looking for an ambitious recent graduate to join our team in the City of London as an Operations, Finance & Project Management Associate.

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This is a hands-on role for someone who wants exposure to how a growing company actually operates. You will work across finance, operations, project management, inventory and internal systems, supporting the day-to-day running of the business while helping us build the processes and infrastructure required to scale.

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You do not need years of experience. We are looking for someone intelligent, organised, technically confident, proactive and eager to learn.

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The Rolen

As an Operations, Finance & Project Management Associate, you will work closely with the leadership team and across different functions of the business.

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The role combines three core areas: finance, business operations and project management.

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Your responsibilities will include:

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• Supporting day-to-day finance and accounting administration

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• Managing accounts receivable and helping ensure customer payments are collected on time

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• Supporting accounts payable and supplier payment processes

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• Preparing, issuing and tracking customer invoices

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• Assisting with financial reporting, reconciliations and record keeping

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• Monitoring inventory levels and coordinating stock movements and replenishment

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• Supporting purchase orders, supplier relationships and logistics

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• Maintaining accurate operational and financial records across company systems

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• Coordinating internal projects from initial planning through to completion

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• Creating project plans, timelines, action lists and clear deliverables

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• Tracking project milestones, deadlines, dependencies and outstanding actions

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• Following up with internal and external stakeholders to keep projects moving

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• Supporting cross-functional projects involving commercial, clinical, marketing, finance and operations teams

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• Helping leadership maintain visibility across active company initiatives and priorities

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• Identifying potential delays, bottlenecks or operational issues and helping drive them toward resolution

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• Helping improve and document internal processes as the company scales

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• Building and maintaining workflow automations using tools such as Zapier

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• Using AI tools to improve efficiency across finance, operations, project management and administration

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• Identifying repetitive processes that can be automated or improved

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• Supporting the implementation and management of new software and internal systems

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• Taking ownership of ad hoc operational and strategic projects as the business grows

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Who We're Looking Forn

This role is particularly suited to a recent university graduate looking to begin their career in a high-growth environment.

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You should be:

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• A recent graduate, ideally in finance, accounting, business, economics, management, technology or a related discipline

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• Highly organised with strong attention to detail

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• Comfortable managing multiple projects, deadlines and priorities simultaneously

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• A strong communicator who is comfortable following up with colleagues and external stakeholders

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• Comfortable working with numbers, spreadsheets and financial information

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• Technically confident and able to learn new software quickly

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• Familiar with, or interested in learning, tools such as Zapier, AI platforms, project management software and workflow automation

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• Someone who naturally looks for ways to make processes more efficient

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• Comfortable taking responsibility for tasks and seeing them through to completion

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• Able to work across several areas rather than being confined to a narrow job description

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• Curious, resourceful and willing to figure things out

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• Excited by the opportunity to join a growing health technology company at an early stage

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• Comfortable working full-time and in person from our City of London office

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Previous startup experience is not required. We care more about aptitude, work ethic, curiosity, organisation and the ability to learn quickly.

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Why Join Quix Labs?n

This is not a traditional graduate finance, operations or project management role.

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You will get direct exposure to the inner workings of a growing health technology company, working across finance, commercial operations, technology, project management and supply chain rather than spending your first year focused on one narrow function.

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You will have the opportunity to work closely with senior leadership, take ownership early and see the direct impact of your work on the growth of the company.

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For someone at the beginning of their career, the position offers an opportunity to develop a broad understanding of how a fast-growing company is built and operated.

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As Quix Labs grows, we expect the responsibilities and opportunities associated with this position to grow with it.

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The role is based full-time and in person from our offices in the City of London.

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