Document Controller

Overview

As a Document Controller at Ferrovial Construction, you will steward project documentation and ensure EDMS workflows are accurate and compliant. You will act as the EDMS point of contact, support cross‑functional teams, and uphold a single source of truth across platforms like Asite. You’ll mentor newcomers and drive data integrity and regulatory alignment. This role sits in Information Management, contributing to large transportation projects and the company’s collaborative, inclusive culture.

Pay / Benefits

• comprehensive benefits package
• employee wellbeing initiatives
• global mobility across business units
• access to cutting-edge productivity tools like Microsoft Copilot
• career development and growth opportunities

Responsibilities

• Maintain and update project documentation per standards
• Ensure accurate filing, retrieval, and distribution across teams
• Monitor document workflows and approvals in EDMS systems
• Serve as primary EDMS contact for queries
• Configure and manage document control settings in Asite and other platforms
• Train and mentor new starters on document control and EDMS
• Provide ongoing project team support on document management best practices
• Ensure documentation meets regulatory and project requirements
• Conduct periodic audits for data integrity and compliance
• Liaise with internal teams, contractors, and clients to ensure smooth document flow
• Support project managers with reporting and status updates
• Operate across multiple platforms to ensure data consistency
• Verify capture of project information in Asite as a single source of truth

Key requirements

• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Ability to create formulas and macros in Excel
• Experience managing large volumes of documentation accurately
• Desirable: Power BI
• Strong communication and interpersonal skills
• Attention to detail and organizational ability
• Ability to work under pressure and meet deadlines
• Desirable: experience in document control within construction/engineering or related sectors
• Good knowledge of EDMS platforms
• Essential: Hands-on experience with Asite (System Admin)
• Desirable: EB and ProjectWise familiarity
• Certification in Document Control or EDMS systems (advantageous)

• strong communication
• interpersonal skills
• attention to detail
• Microsoft Excel (formulas/macros)
• EDMS platforms
• Asite (System Admin)

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