Executive Document Controller

Overview

In this role you will lead document control within Gleeds Information Management, integrating ISO 19650 practices with BIM delivery. You’ll define and run robust CDEs and workflows across complex projects, shaping how information is managed for education, government, defence, and commercial clients. You’ll contribute to service development and standards, while mentoring junior controllers. This is a chance to influence how Gleeds delivers information management at scale and across client programmes.

Pay / Benefits

• contributory pension scheme
• Employee Assistance Programme
• Global Travel Scholarship Programme
• Flexible working arrangements

Responsibilities

• Establish and manage document control systems, registers, and workflows across concurrent commissions
• Configure and administer CDEs (SharePoint, Aconex, Asite, ACC, Dalux, 4Projects) with consistent naming and access controls
• Receive/register/distribute/track drawings, specifications, correspondence, RFIs, submittals, and technical data
• Maintain document status registers, revision histories, and transmittals per project standards
• Ensure documents are issued and superseded per workflows and contractual requirements
• Liaise with client teams, contractors, and consultants to ensure timely information exchange
• Manage document close-out at project completion and handover of the project information model
• Align document control with ISO 19650 information delivery requirements
• Support BEPs development and ensure responsibilities are captured
• Contribute to compliance audits and QA checks
• Support transition of documents into Asset Information Models at handover
• Contribute to development of Gleeds’ document control service offering and tooling
• Identify opportunities to improve document control on existing accounts
• Maintain bid content, CVs, and case studies related to document control services
• Provide guidance and quality assurance to junior team members and client-side controllers
• Represent Gleeds’ document control capability in client meetings, workshops, and industry forums
• Provide line management support to junior document controllers and plan workload across projects
• Escalate capacity or risks to BU Lead
• Participate in quality audits and implement corrective actions
• Contribute to team meetings and CPD activities

Key requirements

• Experience managing CDE platforms and configuring multi-party workflows
• Extensive experience in a senior/lead DC role on complex construction or capital programmes
• Proven track record establishing DC systems from scratch on major projects
• Experience in BIM/ISO 19650 delivery environments
• Advanced proficiency in one or more CDE platforms (SharePoint, Aconex, Asite, ACC, Dalux, 4Projects)
• Strong knowledge of document control principles (naming conventions, revision control, transmittals, close-out)
• Familiarity with ISO 19650 information management principles
• Proficiency in Microsoft Office; Power BI is advantageous
• Commercial awareness of how DC contributes to compliance and risk management
• Ability to scope and articulate DC services for proposals/bids

• Clear communication
• Leadership and mentoring
• Cross-functional collaboration
• CDE platforms: SharePoint, Aconex, Asite, ACC, Dalux, 4Projects
• Document control methodologies: naming conventions, revision control, transmittal management, close-out
• ISO 19650 information management knowledge

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