Legal PA

Overview

In this role you will provide proactive, professional Legal PA support to the Property group, enabling lawyers to focus on client matters. You will work within a collaborative Business Operations environment to meet evolving firm needs. The role involves coordinating diaries, communications, and document production, with exposure to cross-functional teams. This is a meaningful opportunity to contribute to client service excellence and operate in a supportive, open culture. You will be part of a team that values ideas and aims to deliver outstanding results.

Pay / Benefits

• Carers’ leave (up to five paid days)
• 25 days’ annual leave plus option to buy/rollover 5 days
• Contributory pension (up to 5%)
• Private healthcare policy
• Death in service cover (4 x base salary)
• Cycle to work scheme

Responsibilities

• diary management for lawyers including arranging meetings, travel, and room bookings; ensure Outlook diary is up to date
• monitor and remind lawyers of diary commitments and prepare supporting paperwork for meetings
• answer lawyers’ calls, take messages, and provide non-legal query assistance as possible
• screen and respond to emails, post, and voicemail when lawyers are away
• ensure efficient use of Exigent transcription and Document Production services
• coordinate production of documents (in-house and external), maintain document consistency (formatting, numbering, etc)
• coordinate typing of audio files and drafting of correspondence, letters, emails, and memos
• liaise with travel providers for UK and international arrangements and keep lawyers updated on changes
• develop and maintain relationships with internal/external clients and teams; participate in client service initiatives
• identify areas of responsibility and take ownership of tasks
• attend client events and seminars as required
• maintain sector understanding to support client service
• communicate with lawyers weekly to identify work commitments and prioritize workload

Key requirements

• builds relationships with clients and teams
• contributes to client service initiatives
• develops core sector understanding for optimum service
• regular communication with lawyers to identify and prioritize work
• ownership mindset for tasks and responsibilities
• proactive diary and information management
• co-ordination of travel and meeting logistics
• ability to manage multiple streams of work for lawyers
• experience with document production and transcription services
• knowledge of handling communications (phone, email, post) for busy professionals

• relationship-building
• communication
• prioritisation
• Outlook diary management
• Exigent transcription service
• Document Production service

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