Document Controller – South Wales

Overview

In this role you will lead the configuration and daily management of the project data environment, ensuring secure access and consistent document control practices. You will collaborate with project teams to support information governance, deliver training, and produce reports that track quality and progress. The position sits within a PMO-oriented project ecosystem, contributing to large-scale programmes in South Wales. You will drive continuous improvement in document control processes and BIM information management, aligning with ISO 19650 standards.

Pay / Benefits

• flexible working environment
• equal opportunity employer
• supportive team culture
• opportunity to influence business outcomes

Responsibilities

• Configure and manage the CDE/EDMS, including user accounts, security groups, and file naming protocols
• Act as main point of contact for CDE queries and document control dependencies
• Deliver CDE and document control training and maintain training logs
• Create and maintain user guides and training materials
• Produce weekly KPI and workflow reports; perform QA on issued documents
• Set up new project sites on the CDE and assign users
• Provide ad-hoc system usage and compliance reports
• Support across multidisciplinary project teams and stakeholders

Key requirements

• Gap analysis and consolidation of processes to meet client requirements
• Comprehensive knowledge of BIM ISO 19650 standards
• Experience with Asite at administrator level
• KPI reporting
• Ability to write protocols
• Hosting and delivering workshops
• Senior Document Controller experience
• Experience as System Administrator on at least one CDE/EDMS (Asite, ACC, Aconex, Viewpoint, Procore)
• PMO/large framework/programme experience (desirable)
• Real Estate sector experience (desirable)

• Excellent interpersonal and communication skills
• Well-organised with ability to manage multiple priorities
• Strong stakeholder management
• CDE/EDMS administration (Asite preferred)
• BIM ISO 19650 standards knowledge
• KPI reporting and QA procedures

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