Salary
– circa £40-45k DOE and great benefits within a supportive architectural practice.
Working arrangement
– This is an office-based role, with five days per week in the office essential. Candidate must live in London and able to commute easily to the office.
A well-established small to medium-sized architecture firm based in South West London is looking for a Practice Administrator to join the team. This role will be the first point of contact and the face of the office, including welcoming clients and handling initial enquiries in a friendly, professional manner. It is a varied role, supporting a team of architects. You will play an important part in the day-to-day responsibilities of the team, working closely with colleagues to ensure efficiency across the office.
Main responsibilities
- Answer and monitor calls, forwarding them to the relevant person as required and take accurate messages
- Welcome guests, show them to the meeting room and offer refreshments on arrival
- Keep the reception desk tidy at all times
- Receive, sort and scan incoming post for the team
- Manage and forward emails that come into the general inbox
- Assist teams with administration duties, such as copying, filing, printingand similar tasks
- Document control within the Document Management System
- Process expenses and team purchases, including courses and training
- Arrange and facilitate professional development programmes and events run by the company
- Order stationery and office supplies in line with budget
- Ensure meeting rooms are clean and ready for clients and visitors with tables clear, water refreshed, glasses clean, and similar preparations
- Arrange office maintenance as required
- Assist with information technology issues and liaise with external support providers
- Maintain and update the office website and social media platforms such as Twitter and LinkedIn
- Arrange and facilitate office socials
- Handle confidential matters with discretion
- Undertake any other duties as required for the smooth running of the office
Essential skills and experience
- Min 4-5 years office based admin experience
- Strong attention to detail and organisational skills
- Confident, with strong written and verbal communication skills
- Problem-solving ability
- Team-oriented, with a willingness to support colleagues
- Adaptable to different behaviours and working styles
- Ability to build and maintain good client relationships
- Discretion and professionalism at all times
- Proficient in Outlook including email and calendars, and Microsoft Office including Word and Excel
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