Commercial Assistant

Vacancy Summary

Job Title: Commercial Assistant

Job Type: Permanent

Job Ref: #1447/b

Location: Ipswich

Start Date: ASAP

Salary: c£30k-£35k basic salary (DOE) plus competitive package including staff rewards, local market leading holiday allowance

Company: An award winning Main Contractor operating in the Commercial, Education, Healthcare, Leisure & Retail sectors, are seeking to recruit an experienced and effective Commercial Assistant to join their team in Ipswich.

Duties & Responsibilities

The successful candidate will take responsibility for the coordination of information within the commercial team.

• Checking and formatting documents alongside organisational tasks.
• This role involves good communication and working closely with the Commercial team.
• Assist quantity surveyors by collecting project drawings and specs to send to subcontractors and suppliers when looking for quotes.
• Help prepare purchase orders, and standard subcontractor agreements.
• Review monthly invoices and payment requests from subcontractors.
• Keep subcontractor records updated: Check and file essential subcontractor paperwork, like insurance certificates and safety compliance.
• Assist with monthly cost reports: Gather cost and income data to help Quantity Surveyors.

Desirable Experience

• Minimum of 2 years+ experience as an Administrator, preferably in a Construction environment, but candidates with no prior construction industry experience will be considered if previous work in a related field.
• Experience using Microsoft Package.
• Excellent communication skills.
• Ability to write detailed and structured documents.
• Previous roles: Commercial Administrator OR Contract Administrator OR Coordinator OR Contract Coordinator OR Construction Administrator OR Site Administrator OR Assistant QS OR Commercial Coordinator.

Qualifications & Skills

• Strong working knowledge of Microsoft Project packages.
• 4 or 5 GCSEs at grades 9 to 4 (A* to C), or equivalent qualifications, including English and Maths.
• From time to time this position will require efficient travel to construction sites or other offices in East Anglia is required by commercial deadlines. A full UK driving licence is preferred, but alternative travel arrangements will be considered where appropriate.

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