Document Controller UK/Ireland

Overview

As a Document Controller at Arcadis, you will govern project information across its lifecycle, ensuring quality, traceability, and secure access. You’ll support teams with submissions, reviews, and approvals, enabling smooth information flows in complex projects. You’ll partner with stakeholders to implement governance, versioning, and filing standards, contributing to successful project delivery. This role offers exposure to enterprise information platforms and continuous improvement of document control processes.

Responsibilities

• Manage project documentation, records, and information workflows throughout the information lifecycle
• Support project teams with information requests, document submissions, review cycles, approvals, and distribution
• Apply document control principles including version control, metadata, filing structures, naming conventions, and information governance
• Maintain accurate, complete, accessible, and traceable project information
• Use and support enterprise document and information management systems such as ProjectWise, AssetWise, Aconex, Asite, SharePoint, or equivalent platforms
• Manage information-related queries and communicate document control processes, standards, and requirements clearly
• Build collaborative relationships with stakeholders to resolve document and information management issues
• Support appropriate access controls, permissions, secure information handling, and data protection requirements
• Contribute to continuous improvement of document control and information management processes
• Maintain clear records of submissions, reviews, revisions, approvals, and information status

Key requirements

• Practical experience in Document Control, Information Control, Information Management, or a similar role
• Experience managing project documentation, records, information workflows, and document review or approval processes
• Understanding of version control, metadata, filing structures, information quality, governance, access, and traceability
• Experience using an enterprise document or information management platform, such as ProjectWise, AssetWise, Aconex, Asite, SharePoint, or equivalent
• Strong organisational skills and attention to detail
• Ability to communicate effectively with technical and non-technical stakeholders at different levels
• Strong written communication and a service-oriented approach to resolving information-related queries

• Strong communication skills
• Cross-functional collaboration
• Service-oriented problem solving
• ProjectWise, AssetWise, Aconex, Asite, SharePoint knowledge
• Version control and metadata management
• Information governance and data protection awareness

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