Finance Assistant

Northamptonshire Arts Management Trust Job Description

Department: Finance

Job Title: Finance Assistant

Responsible To: Finance Manager

Job Purpose

• Provide hands-on assistance to the Finance Manager and support to the Finance Team to ensure a quality service is being provided to internal and external stakeholders.
• Support the day-to-day workings of the Finance Team enabling improved business performance through accurate recording of financial information.

Key Task Areas

• Undertake administrative duties associated with the processing of purchase orders, invoices, and credit notes.
• Preparing BACS runs for payment.
• Cash handling and banking imports for NTT (Sales and Customer Experience)
• Control and perform petty cash administration
• Assisting Finance Team with general administration.
• Providing holiday and sickness cover within the Finance Team as directed by the Finance Manager.
• Support Finance Team in preparation of Month End schedules (Accruals, Pre-Payments etc.)
• Assisting with the annual external audit
• Ad-hoc sales invoicing

Additional Responsibilities

• Promote and adhere to the organisation’s culture and values.
• To support in creating a safe, pleasant, respectful and productive work environment setting an example of positive professional standards.
• To be aware of and adhere to any legislative requirements consistent with the overall duties of this post, with particular regard to Health and Safety policies and procedures, General Data Protection Regulations and Equal Opportunities.
• To be aware of and adhere at all times to the procedures laid down in the Trust’s Financial Regulations.
• To be aware of and adhere to policies and procedure related to Lone Working.
• To be aware of and adhere to policies and procedure related to Safeguarding.
• To undergo relevant training and development required by the Finance Manager, Finance Director and wider organisation.
• To carry out any other tasks that will, from time to time, be allocated by the Finance Manager on an ad hoc or continuing basis, commensurate with the general level of responsibility of the post.

Person Specification

• Essential Experience: Previous experience of Purchase Ledger administration.
• Previous experience of computerised systems
• Experience of implementing / maintaining administrative systems/procedures
• Attending meetings and producing accurate minutes
• Essential Knowledge/Qualifications: Understanding of computerised sales ledger
• Essential Skills/Abilities: Analytical approach to problem solving
• Excellent IT skills in Microsoft Outlook, particularly Excel and Word
• Accurate and numerate
• Excellent communication skills (verbal and written)
• Excellent organisational skills
• Ability to work using own initiative
• Attention to detail
• Team player
• Maintaining confidentiality
• Desirable Experience: Previous experience of computerised purchase ledger operation
• Desirable Knowledge/Qualifications: Computerised integrated accounting systems preferably Exchequer
• Technical knowledge of correct purchase ledger operation
• Previous experience of financial reporting and management accounts
• Understanding and appreciation of performing arts and entertainment

Terms & Conditions

• Job title: Finance Assistant
• Contract: Part-Time – Permanent
• Hours of work: 30 hours per week, over a minimum of four days.
• Salary: £19,828 – £21,050 per annum (FTE £24,454 – £25,962)
• Paid monthly on 20th of each month
• Work location: Royal & Derngate, 19-21 Guildhall Road, Northampton, Northamptonshire, NN1 1DP and The Core at Corby Cube, Corby, Northamptonshire, NN17 1QG.
• Holidays: Annual leave year is April to March 186 hours per annum including statutory holidays (pro-rata in first year) 198 hours per annum per annum after 3 years continuous service 216 hours per annum after 5 years continuous service
• Pension Scheme: Contributory staff pension – 5% employee and 3% employer NAMT pension scheme is provided by NOW pensions NAMT will contribute after 3 months service
• Benefits: Free Employee Assistance Programme run by Health Assured Complimentary tickets available on selected shows throughout the year 10% discount at our bars and theatre shop Travel: Main place of work is Royal & Derngate, so when ad hoc travel to Corby venue required for the performance of duties, a mileage expense rate
• Employment Subject to: Satisfactory references Compliance with Immigration, Asylum and Nationality Act 2006 and the Immigration Act 2016 Six-month probationary period

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