Office Coordinator

Salary – up to £30,000 per annum depending on experience

Part time/Full time hours

Applicants for this role must be willing to work from the office every day or as there working hours require.

About the Role

We are looking for a proactive, organised and independent Office Coordinator to support the smooth running of our head office in central Bristol.

This is a varied role covering office administration, facilities, health & safety and general company administration. The successful candidate will be a confident problem-solver who takes ownership, is comfortable working independently and enjoys working with a wide range of people.

Key Responsibilities

• Manage reception, shared mailboxes and incoming/outgoing post.
• Oversee day-to-day office administration, including stock, supplies, recycling and utilities.
• Support office health & safety, including fire safety and maintaining relevant records.
• Manage office-related payments, expenses and receipts.
• Coordinate facilities and maintenance issues, including logging jobs, arranging and supervising contractors and coordinating the handyperson.
• Plan and coordinate regular maintenance and servicing.
• Follow contractor vetting and site procedures.
• Support company insurance renewals and maintain associated documentation.
• Support the management and ongoing requirements of ISO 9001 and ISO 14001, including audit preparation and record keeping.
• Maintain accurate records and filing systems.
• Identify opportunities to improve office processes and efficiencies.

About You

• Highly organised, reliable and professional
• Strong communication and interpersonal skills
• Confident coordinating day-to-day office operations
• Excellent attention to detail and time management
• Able to prioritise and manage multiple tasks effectively
• Friendly, approachable and confident working with colleagues, clients and visitors
• Proactive problem-solver with a positive, can-do attitude
• Comfortable working independently and as part of a team
• Quick to learn new systems, processes and procedures
• Committed to maintaining an efficient, organised and welcoming office environment

• Previous experience in office administration, office coordination, facilities or a similar role.
• Highly organised with excellent attention to detail.
• Able to work independently, use initiative and solve problems.
• Strong written and verbal communication skills.
• Friendly, professional and customer-focused approach.
• Ability to manage multiple priorities and adapt to changing requirements.
• Good working knowledge of Microsoft Word, Excel and PowerPoint.
• Confident maintaining accurate records and following processes.
• Facilities management experience, particularly within a listed or historic building.
• Health & Safety experience or relevant qualifications.
• Experience with ISO certification, audits or compliance management.

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