Business Support provides high-quality administrative, clerical and coordination support across Voluntary Services, Heart and Soul, and the Involvement and Partnerships teams within CPFT.
Reporting to the Voluntary Services Manager, the role supports the effective delivery of volunteering, participation and engagement activities through recruitment administration, database management, communications, procurement, finance support and general business administration.
The post holder acts as a key point of contact for volunteers, participants, staff and stakeholders, helping to ensure efficient processes, accurate record keeping and a positive experience for all involved in the services.
Main duties of the job
Key responsibilities include supporting volunteer and participant recruitment processes, maintaining accurate databases and records, processing DBS documentation, raising purchase orders, managing expenses, coordinating communications, and providing day-to-day administrative support to service leads.
The post holder will act as a first point of contact for volunteers, participants, staff and external stakeholders, ensuring enquiries are handled professionally and efficiently. They will also support the promotion of volunteering, involvement and engagement activities through newsletters, social media content, communications and events, helping to ensure the smooth and effective delivery of services across the Trust.
Working for our organisation
Cambridgeshire and Peterborough NHS Foundation Trust is a health and social care organisation dedicated to providing high quality care with compassion to improve the health and wellbeing of the people we care for, as well as supporting and empowering them to lead fulfilling lives.
Our clinical teams deliver a wide range of NHS services across inpatient, primary care and community settings, including children’s, adult and older people’s mental health, forensic and specialist mental health, learning disabilities, primary care and liaison psychiatry, substance misuse, social care, and research and development.
To achieve our goals, we recruit high calibre candidates who share our vision and values. As an equal opportunities’ employer, we welcome applications from all sections of the community, particularly under represented groups including people with long term conditions and members of our ethnic minority and LGBTQ+ communities.
All appointments are subject to the successful completion of a probationary period.
Please note we reserve the right to close adverts early should we receive sufficient applications.
Regrettably, we cannot offer sponsorship for all roles. If you apply for a post that does not attract sponsorship, your application will be withdrawn from the process.
For further information on CPFT, please visit our website at https://www.cpft.nhs.uk
Detailed job description and main responsibilities
Please refer to the attached job description and person specification for full details of responsibilities.
- Work as part of the Voluntary Services, supporting the Heart and Soul, and Involvement and Partnerships teams as required, to provide high‑quality administrative and clerical support.
- Act as a first point of contact for potential volunteers, participants and involvement partners, responding to enquiries in a professional, helpful and courteous manner.
- Receive, handle and appropriately respond to incoming emails and telephone calls, redirecting queries or taking messages as required, and using initiative to resolve routine enquiries within agreed procedures.
- Respond to enquiries relating to volunteering, participation and involvement opportunities, providing accurate information and guidance.
- Distribute relevant information and application packs promptly and ensure follow‑up actions are completed within agreed timescales.
- Maintain and update accurate records of volunteer and participation recruitment activity using the relevant databases and systems.
- Deliver effective customer service to staff, volunteers, participants, external stakeholders, and partner organisations, using judgement to determine when matters should be escalated to the Voluntary Services Manager or other appropriate leads.
- Assist with the administration of volunteer and involvement partner recruitment processes, including requesting references, arranging interview dates, supporting health screening processes and undertaking DBS checks in line with Trust procedures.
- Maintain confidentiality at all times in accordance with Trust policies, information governance and data protection requirements.
- Produce and distribute the monthly Helping Hands newsletter, supporting content collation, formatting and timely circulation.
Person specification
Education/Qualification
- Excellent computer skills of Microsoft Office (Word, Excel, Outlook and Power Point)
- Ability to tabulate information and input data.
Experience
- Experience of dealing with confidential issues
- Experience of organising and supporting meetings and events within an organisation
Knowledge & Skills
- Excellent communication skills – oral, written and telephone.
- Methodical and well organised
- Proven ability to prioritise demanding workload
Personal Qualities
- Flexible and adaptable to changing situations
Here at Cambridgeshire and Peterborough NHS Foundation Trust (CPFT) we are dedicated to providing high quality care with compassion. We deliver many of the NHS services that are provided outside of hospital and in the community such as physical, mental health and specialist services.
We are a health and social care organisation, offering a wide range of services, including:
- Integrated physical and mental health services for adults and older people;
- Specialist mental health and learning disability services;
- Children’s community services in Peterborough;
- Ground-breaking research
We strongly encourage applications from all sections of the community, particularly from under-represented groups including disabled people and members of our ethnic minorities and LGBTQ+ communities. For further information about our positive equality, diversity and Inclusion work, please visit https://www.cpft.nhs.uk/equalityanddiversity .
CPFT is looking to build upon its pool of temporary workers with Temporary Staffing Services (TSS). You will be asked at interview if you would be willing to register with TSS. This is an excellent opportunity for those looking to take on additional hours that are flexible around your personal circumstances.
Please be advised that in line with the WHO Health Workforce Support and Safeguards List, 2020 Cambridgeshire and Peterborough NHS Foundation Trust currently are unable to accept applications from overseas candidates whose country of residence is classed as a ‘Red List’ country.
Applicants who require entry into the UK will be required to provide a valid police certificate from the relevant authority from each country (except the UK) where the applicant has been present for 12 months or more, 10 years before the date of visa application, while aged 18 or over.
If you are successful at interview you will be subject to pre-employment checks, including a DBS (if appropriate), references and Occupational Health. To ensure a smooth process please bring all identity documents to your interview. A list of required identity documents will be attached to your interview invitation.
All communications will be sent to you via TRAC Systems. By applying for this post you are agreeing to CPFT transferring the information contained in this application to TRAC. If you are made an offer, information will also be transferred into the national NHS Electronic Staff Records system.
Employer certification / accreditation badges
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
#J-18808-Ljbffr…