Assistant Building Manager

Key Responsibilities

• Manage and monitor Hard and Soft FM services, ensuring high standards of delivery.
• Support contractor management, including meetings, performance reviews, KPIs and compliance.
• Validate invoices, monitor expenditure and highlight budget variances.
• Assist with Service Charge budgeting and financial management.
• Manage minor works from initial request through to completion, ensuring quality and value for money.
• Conduct daily safety tours and regular property inspections.
• Ensure Health, Safety and Environmental procedures are maintained and issues are promptly addressed.
• Coordinate maintenance issues and ensure timely resolution, keeping occupiers informed.
• Maintain accurate building information, compliance records and emergency contact details.
• Ensure works are carried out safely and in accordance with appropriate permits and procedures.
• Build strong relationships with occupiers, contractors and on-site teams.
• Support occupier engagement through meetings, forums and networking events.
• Assist with planned and unplanned cover for the wider management team.
• Maintain a professional and welcoming visitor reception experience.
• Support wider Facilities Management initiatives and complete general duties as required.

Experience & Skills

• 3+ years’ Facilities Management experience, ideally within commercial property or a managing agent environment.
• Strong understanding of Landlord and Tenant relationships within commercial property.
• Experience managing contractors, suppliers and FM services.
• Good knowledge of both Hard and Soft FM services.
• Strong Health & Safety knowledge and experience.
• IOSH Managing Safely qualification – essential.
• IWFM and/or IOSH membership desirable.
• Experience managing teams and conducting appraisals is advantageous.
• Strong organisational, communication and contract management skills.
• Confident, professional and able to communicate effectively at all levels.
• Self-motivated, proactive and able to work independently.
• Good working knowledge of Microsoft Office.
• High level of attention to detail and professional presentation.

This is an excellent opportunity for an experienced FM professional looking to take the next step in their career within a busy commercial property environment.

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