Receptionist / Administrator

We are seeking an efficient, confidential andcomprehensive Receptionist / Administrator to assist the School Office Manager,to ensure the smooth and efficient running of the school office. Under the management of the School Office Manager,you will be responsible for the day-to-day organisation and administration ofthe school office and it’s procedures. Delivering the support and service in aproactive, thorough, methodical, and creative manner and offering aprofessional and reliable hub for the school.

Key Responsibilities:

• Receive all visitors, callers and inquiries, dealcourteously and efficiently with all visitors, parents, local authorityofficials, medical officers, suppliers etc.
• To deal effectively with telephone calls, transferringcallers to relevant staff and taking and passing on messages when required
• Receive all incoming calls and emails to the school,responding, and routing/taking messages. Obtain or make outgoing calls asrequested
• To ensure the reception area remains tidy, and thatliterature and forms are updated and replenished as necessary
• To monitor main entrance and reception area
• To ensure visitors, agency staff and contractors sign in,issuing passes to visitors with reference to the school’s child protectionpolicy
• Communicate and contact parents using email and telephone
• Responsible for the provisions and providing refreshmentsas appropriate to visitors
• To be aware and support the school’s (OHCAT) commitment toequal opportunities. To ensure a commitment to equal opportunities in as allaspects of practice
• Produce letters, reports, flyers and notices etc asrequired
• To monitor the school email account, responding toenquiries or forwarding messages to the correct recipient as required
• To open and distribute incoming mail
• Distribution of outgoing letters, newsletters, leaflets etc
• Duplicating/photocopying of school correspondence, filingand any other administrative tasks in the primary school office as directed
• Responsible for the provisions and providing refreshmentsas appropriate to visitors
• Stamp and post outgoing mail
• Keep all filing up to date
• Any other generaladmin duties

Key Requirements:

• GCSEs (or equivalent) in English and Maths atGrade C/4 or above.
• Experience of working in a school officeenvironment.
• Experience of administration and Microsoftoffice.
• Experience of working collaboratively as partof a team.

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