Administrative Assistant – Part time, Thursday to Friday – 15 hours per week. Permanent

Job Description

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We’re looking for a reliable and well-organised Administrative Assistant to join our team and help ensure the smooth day-to-day running of our office and facilities.

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This is a great opportunity for someone with a keen eye for detail and a proactive approach who enjoys providing practical support in a professional environment.

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You’ll be part of a busy, collaborative team supporting the firm’s administrative, facilities, and front-of-house functions.

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The role will involve a wide variety of tasks, from providing a welcoming first impression for clients and visitors to maintaining accurate records and supporting office operations and assisting with Health & Safety compliance.

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Flexibility: There may be opportunities to work additional hours to provide holiday and absence cover, subject to business needs.

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Key Responsibilities

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• Provide day-to-day administrative and facilities support to ensure the smooth operation of the office.

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•  Deliver a professional and client-focused service across reception and telephone duties.

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•  Assist with maintaining office premises, supplies, and equipment, reporting issues promptly.

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•  Help maintain Health & Safety and Environmental compliance records and registers.

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• Ensure all administrative records and data are accurate, secure, and compliant with data protection standards.

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• Support colleagues with routine queries and administrative tasks as required.

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•  Assist in preparing information for reports, audits, or management updates.

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• Support the induction of new team members by helping them become familiar with office processes.

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• Complete timesheets daily and meet agreed deadlines.

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• Take part in ongoing learning and development opportunities to build skills and knowledge.

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About You

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• Basic understanding of office administration, facilities, or operations functions, with a willingness to learn.

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• Reliable and well-organised, with strong attention to detail. 

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• Professional attitude and commitment to delivering a high standard of service.

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• Good communication and interpersonal skills.

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• Confident and proficient, user of Microsoft Office and in maintaining accurate electronic and paper records.

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•  Able to plan and prioritise work effectively.

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• A positive, flexible team player who supports colleagues and contributes to a smooth-running workplace.

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• Awareness of Health & Safety requirements in an office environment would be desirable.

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