Purchasing Administrator

Inspire Resourcing are currently recruiting a Purchasing Assistant for our well-established engineering client based in Chesterfield.

Key Responsibilities

• Obtaining and reviewing supplier quotes, negotiating pricing where appropriate.
• Raising, amending and managing purchase orders.
• Processing orders and ensuring all supplier acknowledgements are received.
• Liaising with suppliers regarding pricing, availability, lead times and delivery schedules.
• Arranging shipments and coordinating deliveries.
• Managing freight and shipment arrangements, including liaising with logistics providers and freight forwarders.
• Managing relevant import and shipment documentation.
• Tracking orders through to delivery and proactively resolving any delays or issues.
• Working closely with internal departments, including Sales and Goods In, to ensure purchasing and delivery requirements are communicated effectively.
• Monitoring stock levels and assisting with inventory management.
• Completing weekly PI checks, investigating and resolving any discrepancies.
• Maintaining accurate purchasing, supplier, pricing and order records.
• Dealing with invoice queries, delivery discrepancies and damaged goods.
• Ensuring materials meet required quality standards and specifications, including obtaining Material Test Certificates (MTCs).
• Sourcing new suppliers and obtaining competitive quotations.
• Completing European currency conversions and financial conversions to ensure consistency and continuity when reviewing supplier pricing and order values.
• Building and maintaining strong relationships with suppliers and logistics partners.
• Providing general purchasing and administrative support to the Procurement Manager.

Requirements

• Previous experience within a purchasing/procurement environment is essential.
• Experience of raising and managing purchase orders.
• Good understanding of purchasing and supply chain processes.
• Experience with freight, shipments and delivery coordination would be advantageous.
• Strong numerical and analytical skills.
• Good understanding of pricing, costs and financial information.
• Experience with currency conversions, particularly European currencies, would be beneficial.
• Experience using ERP/MRP systems is desirable.Excellent communication skills, with the ability to liaise confidently with suppliers and internal departments.
• Strong Microsoft Office skills, particularly Excel

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