We are looking for a highly organised and detail-driven Purchasing & Finance Assistant / Coordinator to join our London team, supporting the procurement and delivery of FF&E and OS&E across exceptional residential and hospitality projects around the world.
This is a varied, hands‑on role spanning purchasing, procurement operations, project support, finance administration and data management. We’re looking for someone who loves organisation, is exceptionally comfortable with detail and numbers, and considers a beautifully maintained Excel tracker a thing of joy.
THE ROLE
Working closely with our Procurement and Finance teams, responsibilities will include:
- Supporting the purchasing process from RFQ through to order placement and delivery
- Issuing and managing supplier RFQs, quotations and order information
- Raising and maintaining Purchase Orders and purchasing records
- Liaising with suppliers, coordinating orders and proactively following up on actions
- Processing supplier invoices, payables and financial information
- Supporting AP/AR administration and invoice reconciliation
- Maintaining detailed project, purchasing and financial trackers
- Processing, checking and managing data across multiple live projects
- Supporting month‑end reconciliations and reporting
- Assisting with procurement budgets, cost reporting and financial records
- Coordinating with suppliers and logistics partners to support deliveries
- Providing wider project, procurement, finance and administrative support to the team
ABOUT YOU
You’ll be a meticulous and highly disciplined individual who takes real pride in accuracy, organisation and getting the detail right.
Ideally, you will have:
- Previous experience in purchasing, buying, procurement, project coordination, finance administration or accounts support
- Experience within FF&E / OS&E procurement, interiors, hospitality, luxury, construction or a related industry would be a strong advantage, but isn’t essential
- Excellent and confident use of Microsoft Office, particularly Excel
- Strong numerical skills and confidence working with financial data
- Experience processing invoices, POs, reconciliations and/or AP/AR
- Excellent attention to detail and an ability to spot inconsistencies before they become problems
- Strong written and verbal communication skills
- Confidence liaising directly with suppliers and internal project teams
- Exposure to logistics and international purchasing would be advantageous
- Experience with Xero would be a plus
- The ability to manage multiple priorities in a fast‑paced environment without compromising accuracy
You may currently be working as a Purchasing Assistant, Procurement Coordinator, Buying Assistant, Project Assistant, Project Coordinator, Finance Assistant, Finance Administrator, Accounts Assistant, Accounts Administrator, AP/AR Assistant or Administrative Coordinator and looking for a role that brings these skills together across purchasing, project support, finance and procurement operations.
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