Office and Finance Administrator

Your New Team & Role:

The Team at OHanlon & Farrell Contracts Ltd have promoted the company to one of Northern Irelands long established Electrical & Building Contractors with over 40 years of valuable experience within numerous sectors, including the Industrial, Commercial and Domestic Construction sectors, throughout Ireland & UK.

OHanlon & Farrell is seeking to recruit a highly organised, reliable and detail-focused Office and Finance Administrator to support the day-to-day running of the business based in our Newry office & reporting directly to the Finance Manager.

Key Responsibilities:

• Office Administration: Manage reception, telephone calls, correspondence, office supplies, visitors and general administration.
• Fleet Management: Maintain fleet records and coordinate servicing, repairs, MOTs, insurance and other vehicle requirements.
• Travel Management: Organise business travel, including flights, accommodation, car hire and itineraries.
• Accounts Payable: Process purchase invoices, maintain supplier records and deal with supplier queries.
• Bank Reconciliations: Complete regular bank and credit card reconciliations and investigate any discrepancies.
• Expenses: Process and reconcile employee expenses, ensuring appropriate supporting documentation is provided.
• Finance Administration: Provide general support to the finance function, including month-end processes and maintaining accurate financial records.
• General Support: Provide administrative support across the business and assist with ad hoc tasks and projects as required.

Essential Experience:

• Previous experience in a varied office administration, finance administration or accounts support role.
• Experience of accounts payable/purchase ledger, including processing invoices.
• Experience of bank reconciliations and/or credit card reconciliations.
• Experience processing employee expenses.
• Strong Microsoft Office skills, particularly Excel, Word and Outlook.
• Excellent organisational and time-management skills.
• Strong attention to detail and a high level of accuracy.
• Excellent written and verbal communication skills.
• Experience dealing professionally with customers, suppliers and colleagues.
• Ability to manage competing priorities and work to deadlines.
• A proactive approach with the ability to work independently and use initiative.
• A full, clean driving licence would be desirable due to the fleet management responsibilities.

What youll Receive (Benefits):

• Early 2.30pm Finish Fridays
• 30 Days Annual Leave
• Gym Membership
• Pension
• Training & Development
• Excellent Career Progression Opportunities

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