Description of Role:
We are looking for an experienced Executive Assistant to provide dedicated support to our Commercial Director. You’ll be central to the effectiveness of the commercial team, managing a broad mix of administrative, project and people-related work. You will be privy to top-level, confidential information, and it is essential that you are always discreet and absolutely confidential.
Responsibilities:
- Manage the Commercial Director’s email and calendar, acting as gatekeeper and primary point of contact for internal and external communications.
- Track and report on team numbers, KPIs, wins and losses, and follow up on outstanding actions from meetings and reports.
- Research products, ideas, costings and ROI to support decision-making.
- Coordinate meetings, take notes and drive accountability for follow-up actions.
- Draft correspondence, presentations and reports.
- Support HR processes including probation reviews, appraisals and skills matrix upkeep.
- Organise travel, hotels and team events, including venues and catering.
- Help document and run company systems and processes and lead smaller projects on the Director’s behalf.
Essentials:
- Highly organised, discreet and diligent.
- Excellent verbal and written communication skills.
- Comfortable managing shifting priorities under deadline pressure.
- Confident following people up and driving action independently.
- An excellent cultural fit with Plant Plan, someone who shares our values and mindset.
- An enthusiastic adopter of AI in the workplace (desirable).
Minimum required experience:
- PA/EA role: 4 years
- Educated to A-Level or above (desirable)
Required licenses or certifications:
- UK right to work
Benefits & Perks:
- Quarterly Performance Bonus Scheme
- Full Medical & Dental Insurance from Day 1
- 31 Days Holiday including Bank Holidays
- Additional Long Service Holidays
- Company Pension
- 2 Days Paid Sick Leave P/A
- Enhanced Maternity Leave
- Salary Sacrifice EV Scheme
- On-site Parking
- Casual Dress
- Company Events
About Us:
Headquartered in Enderby, Leicester, with an Operational Hub in Enfield, North London; Plant Plan are a rapidly growing, ambitious company that specialises in commercial planting schemes for offices, hotels and restaurants. We’re a service provider, helping our clients create beautiful spaces where their team and customers will want to spend time and work together.
We are a family-owned company that believes success is reached through caring first for the Plant Plan team and our Customers. We are growing rapidly and have a clear roadmap for continued success, meaning there are always opportunities for development, promotion, and learning new skills.
Our Core Values:
- Exceed Expectations
- Make Things Happen
- Do the Right Thing
- Always Look for Ways To Improve
- Care For Your Colleagues, Customers and the Community
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