We are a rural GMS training practice caring for 10,000 patients, half dispensing, a provider of surgical services and a high QOF achiever.
We are looking to recruit an Administration Assistant for 19 hours per week, to assist the administrative team in the day to day running of the practice also taking responsibility for their own workload.
The 19 hours will be worked on Monday, Thursday & Friday, how the hours can be spread over these three days is open to discussion.
Main duties of the job
Provide administrative supportto the Practice Manager, Assistant Practice Manager, Senior Administrator andBusiness Support Administrator, assisting with tasks and projects as requiredto support the effective day-to-day operation of the practice.
See Job Description for full duties
**Full training will be provided.
About us
Winterton Medical Practice is a forward thinking GMS Dispensing Practicebased in a small market town in North Lincolnshire over two sites. We are a Teaching practice and a Trainingpractice with the Hull York Medical School. We reside in purpose built premiseswhich includes a Minor Surgery Suite:
SystmOne Clinical System
High QOF Achiever
Rated Outstanding for the care given to our older population andGood in all other areas by CQC
Friendlysupportive practice team with a real commitment to high quality patientcare
Good local Schools and Colleges
Good road networks
Job responsibilities
WintertonMedical Practice
JobDescription
Job Title: AdministrationAssistant
Purposeof the Post. Provideadministrative support to the Practice Manager, Assistant Practice Manager, SeniorAdministrator & Business Support Administrator
Main Dutiesand Responsibilities
Provide administrative supportto the Practice Manager, Assistant Practice Manager, Senior Administrator andBusiness Support Administrator, assisting with tasks and projects as requiredto support the effective day-to-day operation of the practice.
Develop and maintain a highlevel of competency in the practice clinical system, including the ability toinput, retrieve and analyse data accurately. Provide support with day-to-day ITand clinical system queries and troubleshooting in the absence of the ReceptionSupervisor, escalating issues where appropriate.
Qualify & OutcomesFramework (QOF)
Supportthe delivery of QOF requirements alongside the Business Support Administrator.Duties will include, but are not limited to, inviting patients for reviews onspecific disease areas, such as Asthma/COPD. Responsibilities may change anddevelop in line with updates to QOF specifications and practice requirements.
Otherduties include
Hysterectomy Tasks Re QOF Coding
Dementia Register Toolkit Maintaining anaccurate register
SurgicalUnit
Supportthe Business Support Administrator with the day-to-day operational requirementsof the Surgical Unit, including inviting patients to planned surgical sessions,responding to patient enquiries, preparing theatre paperwork, and providinggeneral administrative support to ensure sessions run efficiently.
MandatoryTraining
Maintainoversight of mandatory training for all practice staff, ensuring training iscompleted within required timescales, with appropriate follow-up wherenecessary, supported by the Practice Manager and Assistant Practice Manager.
PatientInvitations
Whooping Cough & RSV Vaccinationinvitations
Shingles Vaccinations Age Related &Vulnerable Patients
Hep A Booster & Pneumococcal Invites
Cervical/Bowel & Breast Screening Awareness
Learning Disabilities Check Invites
NHS Health Check invitations
HbA1c Recalls
General Blood Recalls
Other General Miscellaneous Recalls
SystmOnlineOversight
Consent Sharing SMS
Follow up re patients turning 11 & 13
GeneralAdministration Duties
Access to Online Records Searches
Residential Home Searches
Out of Area Registration Request
Recording Smear Results & adding Recalls
Enhanced Hours summaries to PCN Practices
PSA Spreadsheet Oversight Management &Coding for Invoicing
Shared Care Medication Oversight of BloodRecalls
Bariatric Surgery Search
Allergies Search Re: Penicillamine
GTT Testing
Pts on listed Medication Add reminders torecords
Search on Patients with Pacemaker Fitted rePatient Plan Alert
Patients on Neuroleptic InjectionsSearch/Follow up
Thisdocument may be amended following consultation with the post holder, tofacilitate the development of the role, the practice, and the individual. Allpersonnel should be prepared to accept additional, or surrender existingduties, to enable the efficient running of the practice.
Person Specification
- Fluency in written / spoken English
Qualifications
- Good level or IT experience / Knowledge.
- GCSE (or equivalent) Mathematics and English Grade C or above
- Use of Excel and Word to an advanced level
Experience
- At least 2 years experience in an administrative role with particular focus on supporting the administrative oversight of service provision.
- Skills and Experience in data management specifically presenting/sharing information/data with the management team in an electronic format.
- Ability to work in a busy environment and prioritise work effectively. Ability to work to deadlines.
- Experience of working in Primary Care.
- Expert in using the SystmOne Patient Records System with the ability to run complex searches (training will be given where necessary).
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
£13.25 to £13.50 an hourDependent on Experience
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