Scheduler (0278-26) – Derby, DE22 1GB
About the University
We have one simple promise – to make a positive impact. Through our ground-breaking research, teaching excellence and commitment to sustainable living, we are changing lives for the better.
The University of Derby is a modern university with a modern outlook. Everything we do is driven by delivering excellence and opportunities for our students, our staff and our region.
We have some of the best university facilities in the UK and achieve outstanding results for our teaching and research and have been awarded Gold in the prestigious Teaching Excellence Framework (TEF) 2023 – making it one of the top universities in the country recognised for its outstanding student experience and student outcomes.
Financially strong and seriously ambitious we offer our employees an inclusive culture that centres itself around staff wellbeing, where you can be confident you will receive all the help and encouragement you need to build a rewarding career with lots of opportunities to enhance your skills.
About the College/Department
The Registry supports the whole student journey, from initial enquiry and admission through to final award and beyond. We work as an integrated, student-focused service, using our expertise, insight and technology to deliver excellent services and support student success. Our teams work collaboratively across the University, fostering an inclusive, high-performing culture that promotes wellbeing, development and opportunity for all.
About the Role
The Timetabling Unit is the centralised function for the governance, assurance and delivery of programme level timetables and personalised student timetables. The team ensures that the student experience is maximised within the timetable.
This key role will assume responsibility for the delivery of timetables and personalised timetables for allocated programmes. From the point of data gathering, you will work with programme areas to identify curriculum delivery requirements to deliver an excellent service, capturing the details within the timetabling system and identifying the most effective way to represent this information to ensure an efficient student and staff centred timetable.
The role will also include responsibility for the booking of rooms to support non-academic requirements.
Being digitally focussed you will use a range of technologies to support the inter site working of the Registry. You will also be comfortable with using technology to gather information to gain a clear understanding of the requirements. You will have a working knowledge of the wider services of the Registry to enable you to deliver a seamless service to students and staff.
You will be responsible for ensuring data quality within a right first time ethos for all data within your business area, supported by an awareness and understanding of the data processed within your area, particularly data classed as personal or sensitive.
You will support the wider work of the Registry across a range of programmes from FE, UG and PG, providing an excellent student experience and assisting in key University operational activities e.g. enrolment, awards ceremonies, acting as a focus for the central timetabling team for the purpose of delivering personalised timetables to all staff and students, whilst ensuring the best use of all University space and enhancing the student experience. Registry staff may be expected, from time to time, to work in other areas of the Registry, including other sites.
This is a fixed-term role for 18 months.
Anticipated interview date: Wednesday 18th November 2026
About You
If you love a puzzle then you will excel within this role. We are looking for someone with the drive and ambition to deliver outstanding results. You will be detail-oriented with excellent interpersonal skills, capable of demonstrating tact and diplomacy in various situations. The ideal candidate will have a methodical, creative, and accurate approach to handling and collating data, ensuring reliability and precision.
You will also be comfortable with using technology to gather information to gain a clear understanding of the requirements. Strong data handling skills are essential, including the ability to collate, verify, analyse, and report on complex information. Confidence in using software applications, particularly those involving data manipulation, is required.
Experience in delivering high-quality customer service, providing advice and guidance to stakeholders, and creating innovative solutions to problems is highly valued. The ability to work collaboratively across teams and departments to achieve shared goals is key to success in this role.
Benefits
- Generous annual leave entitlement of 38 days inclusive of bank holidays and concessionary days (pro rata)
- Local Government Pension Scheme
- Suite of holistic wellbeing benefits and support including family-friendly policies, generous sick pay provision and comprehensive Employee Assistance Programme
- Access to a variety of staff discounts at high street retailers
- Discounted onsite gym
- Cycle to Work scheme
- A flexible working environment
- A commitment to personal and professional development
Key Contact
For further information and informal enquiries regarding the role, please contact Rachel Sheridan, Timetabling Manager via r.sheridan@derby.ac.uk
For enquiries regarding your application and for sponsorship eligibility, please contact the recruitment team via?recruitment@derby.ac.uk
Important Information
The University is unable to sponsor the employment of international workers under the Skilled Worker route for this role; however, applications are welcome from candidates who are able to demonstrate an alternative right to work in the UK.
Please visit our website for more information.
The University of Derby is committed to safeguarding and promoting the welfare of all our staff, students and children. At the University of Derby, safeguarding is everybody's concern.
Please find our Safeguarding pages including our Safeguarding Policy here.
Closing Date: 25 Oct 2026
Area: Administrative Support
Salary: £30,577 to £32,455 per annum (for exceptional performers, there is scope for further progression up to £37,323.25 per annum)
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