Document Controller

Overview

As a Document Controller at Ferrovial, you will manage and safeguard project documents across multiple platforms, ensuring compliance and data integrity. You’ll work within Information Management to streamline workflows, support project teams, and act as the EDMS expert for the T1 channel in London. Your role drives accurate, auditable documentation and serves as the single source of truth across stakeholders. This opportunity lets you contribute to major infrastructure projects and collaborate with multi-disciplinary teams in a global, inclusive culture.

Pay / Benefits

• comprehensive benefits package
• wellbeing initiatives
• productivity tools (e.g., Microsoft Copilot)

Responsibilities

• Maintain and update project documentation per company standards
• Ensure filing, retrieval, and distribution of documents across teams
• Monitor document workflows and approvals within EDMS systems
• Act as primary EDMS queries contact
• Configure and manage document control settings in Asite and other platforms
• Train and mentor new starters on document control and EDMS
• Support project teams with document management best practices
• Ensure documentation meets regulatory and project requirements
• Conduct periodic audits for data integrity and compliance
• Liaise with internal teams, contractors, and clients to ensure smooth document flow
• Support project managers with reporting and status updates
• Work across multiple platforms to ensure data consistency
• Verify project information is captured in Asite as a single source of truth

Key requirements

• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Ability to manage large volumes of documentation accurately
• Excellent communication and interpersonal skills
• Strong attention to detail and organisation
• Ability to work under pressure and meet deadlines
• Desirable: Power BI experience
• Desirable: document control experience in construction/engineering
• Good knowledge of EDMS platforms
• Essential: hands-on Asite administration
• Desirable: familiarity with EB and ProjectWise
• Certification in Document Control or EDMS systems (advantageous)

• good communication
• interpersonal skills
• attention to detail
• EDMS platforms
• Asite (System Admin)
• Microsoft Excel (formulas/macros)

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