Fuel Hire & Compliance Officer

Overview

In this role you support Fleet Compliance to ensure operational continuity and regulatory adherence. You will work within a fast-moving public sector environment, collaborating with cross-functional teams to manage attendance, payroll, and ICT support while producing compliance and cost reports. Your work influences vehicle purchasing decisions and service delivery across eight Fleet & Transport Service Departments. You will act as a key ICT contact and cover colleagues when needed, driving accurate, timely information for decision-making. This is a hands-on, data-driven position with a clear impact on efficiency and compliance.

Responsibilities

• process fleet workshop job sheets
• maintain records of daily staff attendance
• process payroll information including overtime
• liaise with suppliers and customers (external and internal)
• act as ICT point of contact for eight Fleet & Transport Service Departments
• provide cover for other Fuel, Hire & Compliance Officers as required
• create reports for legislative compliance (e.g., drivers hours, MOT/service dates)
• develop bespoke data reports and analyse whole life vehicle costs
• prepare spreadsheets for charging out, invoicing and internal/external charging
• monitor procedures and carry out internal audits across departments
• provide operational support across all departments to ensure service delivery

Key requirements

• experience in a fleet/vehicle/transport environment
• experience processing job sheets and payroll information
• high level computer literacy; manage information retention systems (manual and computerized)
• understand administrative and financial procedures
• ability to work under pressure and meet strict deadlines
• high accuracy, numeracy and literacy
• excellent written and communications skills
• time management and prioritisation
• valid UK driving licence

• clear, effective communication
• strong organisational skills
• adaptability in a busy environment
• ICT systems and queries handling
• spreadsheet creation and data analysis
• reporting and data-driven decision support

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