Sub Prequalification Coordinator (Bilingual EN/FR)

Overview

As Sub Prequalification Coordinator, you will support project teams by coordinating subcontractor prequalification, focusing on safety, ethics, insurance, and quality. You will liaise with subs to gather processes matching Stantec requirements and manage data and documentation in our prequalification workflow. You will review key documents, assign SME evaluations, and communicate outcomes to project teams, ensuring compliance with Stantec standards. This bilingual role combines collaboration with a focus on accuracy, continuous improvement, and timely prequalification decisions. Join a global practice that values cross-functional teamwork and data-driven risk management.

Pay / Benefits

• health, dental, and vision plans
• wellness program
• retirement savings plan
• employee stock purchase program
• tuition reimbursement
• paid time off

Responsibilities

• Support project teams in prequalifying subcontractors/subconsultants from safety, ethics, insurance, and quality perspectives
• Coordinate with subs to obtain their company processes aligned with Stantec requirements
• Monitor changes in industry/project requirements and adjust prequalification standards accordingly
• Maintain accurate data controls and document management
• Review key documents (e.g., COIs, safety manuals) for completeness and alignment with Stantec standards
• Maintain familiarity with services and sub capabilities to support accurate assessments
• Ensure document control practices, including organization, version control, and data accuracy
• Collaborate with project managers and subs to verify required information and adherence to prequalification requirements
• Assign evaluations to subject-matter experts and provide status updates on next steps
• Make recommendations based on prequalification status and communicate deadlines and compliance needs
• Keep North American project teams informed of prequalification status and next steps

Key requirements

• Bilingual in French and English
• Excellent written and verbal communication
• Strong research and compliance/auditing knowledge
• Proficiency in Adobe, MS Office, and AI tools
• Highly organized, adaptable, detail-oriented, able to handle sensitive information
• Strong document control aptitude (accuracy, version control, compliance, gap identification)
• Project safety experience preferred
• Experience in safety audits preferred
• Curious mindset with willingness to learn and improve
• Strong business ethics and stakeholder communication
• Collaborative, solutions-oriented team player
• Ability to quickly learn and use company systems (e.g., Oracle, SharePoint, Azure database)

• collaborative
• detail-oriented
• proactive
• Adobe
• MS Office
• AI tools

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